Advice 1: How to copy scanned text

Sometimes it is necessary to recognize previously scanned, but the raw document to use the data for importing into another electronic document. Best cope with one of the programs of Microsoft Office, which is designed to work with scanned copies of documents.
How to copy scanned text
You will need
  • Software Microsoft Office Document Imaging.
Instruction
1
As an example, you will use this utility of software package version 2003. To start click the "start menu" and select "All programs" (for Windows XP and newer) or "Programs" (for older versions of Windows). In the opened list look for Microsoft Office and run Microsoft Office Document Imaging.
2
In the main program window and click the top menu "File" and select "Open". In the window "Open file" specify the location for the scanned document (tif format). After selecting click "Open" or press Enter.
3
To perform the recognition operation of the text , you must use the internal command "Recognize text" from the top menu "Tools" or from the top menu "File" (depending on software version).
4
The recognized text can be easily copied to any other Microsoft Office document. Do not forget that are ready to copy sections of text transferred to the clipboard, not as a text document, there are some rules. For example, you cannot copy the text, stopping the secretion in the middle of a word, bring it to the last letter of the word and copy.
5
The selection text is not a marker type, and framework. To do this click the top menu "View" and then click "Select" (the cursor image). After you define a piece of text, ready to copy, click the top menu "edit" and select "Copy" or use the context menu of this page.
6
Go to another Microsoft Office application. Click the top menu "edit" and select "Paste" or use the "Clipboard" from this menu. Also the insertion of the copied fragment can be carried out via the context menu of the current document.

Advice 2: How to convert scanned text

Various types of office equipment allow you to work with documents in different formats and in different ways. Thus, the scanned document can be handled as text and as image. It all depends on what should be the final result.
How to convert scanned text
Instruction
1
If you want to scan a document so that you can work with the text, make the modifications, you need to use application for text recognition. Such programs can go with the scanner, or be distributed separately.
2
Place the document in the scanner, call the app for text recognition, scan the document. Invoke the OCR, wait for it to complete, copy and paste (or export in another way) the recognized text in a text editor. In the editor, make your changes and save the document as a text file.
3
In Microsoft Office Word you can save documents in .pdf-format. To convert the document .doc (.docx) file format .pdf, select the menu "Save as". In the second field "file Type" choose from the list of supported formats *.pdf and click "Save".
4
When using applications for recognition of text depends on the settings of the scanner. The higher the scan quality, the more time it will take to process, but the quality of the scanned document will be better (without noise). Consequently, the text will be recognized with fewer errors.
5
If you need to scan the text as a copy (the usual pattern), set your scanner settings to save the image. Specify the format for saving graphics, which then can open. For example, if your computer has no programs that support the file type .png, does not make sense to save scanned documents in this format.
6
To convert a graphics file from one format to another, use the Converter. Another way: open the document in a graphics editor and save it in another format using the options available in the "file Type".
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