Advice 1: How to convert a scanned document to word

If you require an electronic copy of the printed document, the scanner is indispensable. However, it is often required to have a scanned document, not only in a graphical format, but text.
How to convert a scanned document to word
You will need
  • FineReader or a similar program
Instruction
1
To translate a scanned document in Word, you need to recognize the text. To do this, use a program like ABBYY FineReader, are intended for solving such problems. In addition, using the interface of this program, you can also scan documents. As an alternative to ABBYY FineReader you can use programs such as CuneiForm, Readiris Pro, Free OCR, SimpleOCR etc.
2
In order to begin to recognize text in the scanned document, open the document in the selected program. If the document contains multiple pages, specify the page range that you want to recognize. You can also specify a region on the page that is used for recognition. Additionally, you can choose the language of the text in a recognizable document, the field values and other parameters. Click on the "Recognize".
3
Upon completion of recognition, the resulting text will open in an additional window. You can check it and manually make changes, correcting the mistakes if any. You can skip this step and return to the edit text directly after a document is saved. Next, click on the "Save"button.
4
You will be prompted to save the edited text in one of several formats. We are interested in the Microsoft Word format. Select format .doc, specify a name for the saved document and save it. The task is completed – the scanned document transferred to Word.
Note
Depending on the program selected for recognition scanned documents, the names of the program elements, and optional parameters can slightly vary. However, the General algorithm of working with the program remains unchanged regardless of which software product you have chosen.

Advice 2 : How to edit scanned text

Scanning text is done in order to translate it from analog format to digital. During the conversion into text often creep error. So the text is sometimes edited. This can be done in several ways.
How to edit scanned text
Instruction
1
Scanned text is an image format .tiff .jpeg or .gif, which in fact is not a standard text document. To convert images with text into this text uses a variety of programs with the function of the so-called recognition of the text. One of such programs is a well-known product of the company called ABBYY Fine Reader. To recognize text with the help of this program you can open the file with the image, set the language of the text and press the button "Recognize". after some time, the program will generate a text document that can be changed. Program Fine Reader allows to recognize documents in 186 languages, and has the widest circles of functions for working with the original text documents of varying quality.
2
If you don't want to fork out for Fine Reader (the full version of which costs 1400 rubles), for recognition of text you can use the online tools. On the Internet there are many services recognition of the text. The most powerful of these is the Fine Reader Onlinehttp://finereader.abbyyonline.com/ru/Account/Welcome), allowing to recognize up to 5 files for free and completely non-commercial solutions, such as Free OCR (http://www.free-ocr.com/)and http://www.newocr.com/. To work with the data services just upload a file with scanned text, select the language and format of the text file and get ready for editing text.
3
To change the text , open the resulting file with a text editor (corresponding to the format of the received document) and change it to normal mode. Then save the file to your computer.
Note
Use online services for OCR in the case that you need to recognize a small number of pages. If you are constantly engaged in scanning and OCR - ing a powerful paid program.

Advice 3 : How to fix the scanned text

Very often it happens that you want to edit the text that is contained only in the paper version. For recognition and editing at the moment there are a lot of programs, which differ not only quality results, but also enhanced functionality. Fine Reader is one of the best available applications to accomplish these goals.
How to fix the scanned text
You will need
  • - text editor;
  • program Fine Reader.
Instruction
1
Download and install the program of recognition of scanned text, for example, Fine Reader. Check the functionality of the program – many modern versions support the integration of the scanned text directly in Word, if such a function exists in your copy of the program, perform the operation by passing the following paragraphs.
2
If you have an older version of the program, scan need to edit the document with the standard program of your copying equipment that you usually use, and then save it in the format .jpg on your computerE.
3
Click once, right-click on the saved image, select "Open with..." and in the list of programs, select the recently installed you Fine Reader. If necessary, check the box "Use for all data files of this type. Also you can simply scan the image using the already open program, select “Scan and Read” the image from the device is imported directly into the workspace. For this in the settings, specify the settings of the scanner in program mode Fine Reader.
4
In the opened window select "Recognize text". Wait until the program will perform the reading of the document. If the results of the operation do not meet your requirements, change the settings of scanning and recognition, and repeat the procedure again.
5
Save the document in any format that is supported by Microsoft Office Word. Close Fine Reader, navigate to the folder in which you saved your document.
6
Open the file with MS Office Word or any other text editor in which you are comfortable to work. Make your changes in the file, save the results.
Note
Pay special attention to the scan settings, it is best to pre-set the desired parameters.
Useful advice
Download the program only from the official website Abbyy.
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