You will need
  • Company details;
  • details of the addressee;
  • the rules of the company on the conduct of business correspondence;
  • supply contract;
  • the legislation of the Russian Federation (civil code).
When composing email provider, the first step is to write a stamp with the company details. Faceless letter may not have any influence on the addressee. Correctly make out the name of the organization, if necessary, write to the Department and position of the person who accesses the provider. Details of the organization should be specified in the beginning and the end of the letter. There should be legal and physical address, phone number. In addition, write to whom the letter is addressed.
Be sure to specify on what basis of documents valid cooperation between the organizations. So the recipient will quickly find the documents needed and understand what was going on in the body of the email.
Please contact the addressee with respect, if you know the name and patronymic, then it is advisable to call the recipient in the letter exactly. Describe the body of the letter on the issue. Should details, dates and facts to describe all the necessary details. Complete letters stating what it is you want from the vendor. And specifically targeted to email your requirements, the request or petition. We can not allow ambiguity said, because the ambiguous phrase may be followed by wrong response.
Sign up at the end of the text. Date treatment also need a signature. In most cases, a letter to the supplier sealed or stamped. In some organizations there are some rules to check whether your organization has such a standard.
Print out two copies of the letter to the text and date of the letter in any desired moment was at hand, it is advisable to file a copy in outgoing documents.