Advice 1: How to write a letter to the provider

Business correspondence requires sensitivity, especially when it comes to letters to the providers the reason may be the failure to fulfill obligations not only on his part but on the part of your organization.
How to write a letter to the provider
Instruction
1
If you first come to the provider with the intention to enjoy his goods, use established by this organization of the standard application form for the delivery of the products. If this statement is not posted in electronic form on the organization's website, write a letter in free style.
2
In case you order several products in different quantities and place the order in the form of a table indicating the name, reference number, color of the product, if necessary. Prescribe obligations for the payment of ordered products, provide the supplier details of your organization, based on these data, vendor will make up the contract. At the end of the letter Express their hope for further mutually beneficial cooperation.
3
If your mail provider for improper performance of its obligations under the contract, late delivery of goods or goods not of the quality, grade or type, use the momentum, "this letter is to inform you...", "to Inform you...". Clearly list the reason why you can not accept goods shipped. Refer to the contract or contract-application, which shows how many units and what kind of product the supplier was supposed to send you. In this case, the provider will be easier to correct his mistake.
4
If your letter concerns the impossibility of payment within the contract terms, notify the supplier in as soft, but at the same time the official form. Use the momentum, "We apologize for the delay in payment...", "due To the current circumstances we can't pay the bills in time to...".
5
Inform the contractor, in what terms you intend to repay him, and that this obligation is guaranteed to be executed by your organization. At the end of the letter Express hope that this episode will not affect your long-term partner relationships.

Advice 2: How to write a letter to the provider

The complexity of business correspondence familiar to many. When composing a letter to their suppliers not to miss a single detail. It is from a correctly formatted letter sometimes depends, how will develop further relations with the company.
How to write a letter to the provider
You will need
  • Company details;
  • details of the addressee;
  • the rules of the company on the conduct of business correspondence;
  • supply contract;
  • the legislation of the Russian Federation (civil code).
Instruction
1
When composing email provider, the first step is to write a stamp with the company details. Faceless letter may not have any influence on the addressee. Correctly make out the name of the organization, if necessary, write to the Department and position of the person who accesses the provider. Details of the organization should be specified in the beginning and the end of the letter. There should be legal and physical address, phone number. In addition, write to whom the letter is addressed.
2
Be sure to specify on what basis of documents valid cooperation between the organizations. So the recipient will quickly find the documents needed and understand what was going on in the body of the email.
3
Please contact the addressee with respect, if you know the name and patronymic, then it is advisable to call the recipient in the letter exactly. Describe the body of the letter on the issue. Should details, dates and facts to describe all the necessary details. Complete letters stating what it is you want from the vendor. And specifically targeted to email your requirements, the request or petition. We can not allow ambiguity said, because the ambiguous phrase may be followed by wrong response.
4
Sign up at the end of the text. Date treatment also need a signature. In most cases, a letter to the supplier sealed or stamped. In some organizations there are some rules to check whether your organization has such a standard.
5
Print out two copies of the letter to the text and date of the letter in any desired moment was at hand, it is advisable to file a copy in outgoing documents.
Note
Ask the supplier not only oral, but a written response from the vendor - so you can protect yourself from various kinds of ambiguous situations.
Useful advice
Always be respectful of business partners. Official letter allows you to document the negotiations, to fix the achieved conditions.

Observe all rules of business correspondence and act according to the laws and regulations of the company. It was guided by this knowledge, achieve a respectful and beautiful relationship with the supplier.
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