Prepare a list of questions to be agreed upon. As a rule, the lettercontaining the conditions is a separate document preceding the conclusion of the basic contract. It can be in some cases used as an internal document that is necessary to develop a common solution and requires confirmation of eligibility from the different services (security, legal, financial, design, etc.). In other cases it is prepared to discuss controversial issues with partners in the collaborative project.
For registration letters of appeal to a partner you will need his details and those conditions which are subject to approval. Start the letter with instructions of the recipient in the top right corner (name of the partner organization, position, name and initials of the responsible person). Here specify briefly the theme of the letter " agreeing ..." . The title of the document in this case, it should not be written. The first sentence of the email will address you by your first name and patronymic of the person responsible for the development part of the project, which leads their organization. Of course, not forgetting to add the word "Dear". Next we move to consider the proposed terms, giving their list and decide on approval.
In the final part of the letter will notify the period in which it is necessary to carry out the approval and make the necessary corrections or to accept the offer in full. Followed by date of the letter, the signature and its interpretation in brackets.
Please note that a letter of agreement can be the main document outlining the terms of the preliminary agreement and cover. The letter, which will be accompanied by a Protocol of agreement or other document in a list or the list must contain the item "Application". It name the attached documents (pre-number them) proposed for agreement by the parties.
Please note that the letter of approval can be as basic document outlining the terms of the preliminary agreement and cover.
Don't forget to send a register letter to the Secretary in an outgoing document.
Advice 2 : How to write a letter about the meeting
Business meetings are not always considered by business partners as required, because there is a lot of their cases. To present all the right people, writing about the meeting should be in a persuasive manner. So it is possible to influence the behaviour and plans of other people.
Will notify the recipient of the letter that reviewed his request. This technique is appropriate if the addressee is waiting for a response, and his question easier to solve in person. Use that opportunity, call the person and tell them that you sent a letter with explanations. In this way you will be sure that the message will be read carefully.
Express understanding of the challenges that lie ahead. In a few sentences describe what share the opinion about the relevance and timeliness of the issues raised.
List the advantages of the presence of the addressee at the upcoming meeting. Find at least five reasons why the person will want to allocate time to the event. These causes should be formulated from the point of view of the other side. For example, there will come a specialist who specifically will advise on all issues, but another opportunity to meet him in the near future will not. Arrange the causes in descending order of importance.
Tell us more about the arguments in favor of the proposal. Can now specify the reasons for that are not as important for the recipient, but will affect his behavior. For example, the meeting invited the Director of the division, who will certainly notice if someone is missing. Not to spoil the reputation is better not to skip the event.
Specify a simple and easily accessible way of feedback. The recipient may have questions, suggestions or clarifications. Give him the opportunity to instantly connect with a responsible person, not a search for contact information.
A common mistake is to ask the person as soon as possible to contact after receiving the letter and inform him of your decision. Instead, set a specific time to which the recipient should call. If it does not, it will be the occasion to remind him about the meeting.