Prepare a list of questions to be agreed upon. As a rule, the lettercontaining the conditions is a separate document preceding the conclusion of the basic contract. It can be in some cases used as an internal document that is necessary to develop a common solution and requires confirmation of eligibility from the different services (security, legal, financial, design, etc.). In other cases it is prepared to discuss controversial issues with partners in the collaborative project.
For registration letters of appeal to a partner you will need his details and those conditions which are subject to approval. Start the letter with instructions of the recipient in the top right corner (name of the partner organization, position, name and initials of the responsible person). Here specify briefly the theme of the letter " agreeing ..." . The title of the document in this case, it should not be written. The first sentence of the email will address you by your first name and patronymic of the person responsible for the development part of the project, which leads their organization. Of course, not forgetting to add the word "Dear". Next we move to consider the proposed terms, giving their list and decide on approval.
In the final part of the letter will notify the period in which it is necessary to carry out the approval and make the necessary corrections or to accept the offer in full. Followed by date of the letter, the signature and its interpretation in brackets.
Please note that a letter of agreement can be the main document outlining the terms of the preliminary agreement and cover. The letter, which will be accompanied by a Protocol of agreement or other document in a list or the list must contain the item "Application". It name the attached documents (pre-number them) proposed for agreement by the parties.
Please note that the letter of approval can be as basic document outlining the terms of the preliminary agreement and cover.
Don't forget to send a register letter to the Secretary in an outgoing document.
Advice 2: How to write a cover letter to the agreement
In business correspondence it is often necessary to send the printed text of the agreement to another person. To mediate this procedure will help a cover letter.
You will need
- - printed text of the Treaty;
- - a computer with a printer;
Start the letter with a "hat", which is located in the upper left corner of the form. Here, specify the position, name and initials of the person who sent the contract, the name of the organization in which it operates, the legal address of the organization. If a Treaty is made by the individual entrepreneur, in the header, specify its status (SP), surname, initials, address.
Precede the main text of the letter is the greeting. It can start with "dear" followed by the reference by name and patronymic. For Example, "Dear Ivan Ivanovich!". The greeting is written below the cap in the middle of the sheet, and usually in bold.
Next, go to the main text of the cover letter. Most importantly, you want to reflect is the fact areas of agreement. Use phrases like "send for review and signing of the draft Agreement for the provision of services." If we are talking about the already signed contract, specify its number and date.
Then, when necessary, write what you want to draw the recipient's attention, state your offer or request related to the allocated contract. Avoid mentioning things that are not relevant to the directed contract.
After the main text write the word "Enclosure:" followed by the contract which is sent, specify the number of pages and copies.
Cover letter give the date and number and register it in the register of outgoing correspondence. Accordingly, it must be signed by the head of the organization or individual entrepreneur, and the signature certified by a stamp.
If you are acting on behalf of the company, for writing a cover letter use letterhead of the organization.