Advice 1: How to write an explanatory note about the absence

Whatever was said, personnel officers, and truancy no one is immune, even the most inveterate workaholic. In fact, any employee can get into a situation where in statement visit will put a dash, and for the employer, it automatically goes into the category of violators of labor discipline. What to do in this case? Urgently to write a letter of explanation. While the above statement is not followed by an order of an administrative sanction.
How to write an explanatory note about the absence
You will need
  • - a sheet of paper;
  • - handle.
To start think over the strategy. Specify your definitely valid, the reason for the absence in the workplace so that the leadership did not have the slightest suspicion of insincerity or lack of serious grounds for passing working day. This will be the most important part of the note. Since it is an explanatory document-the basis for making a decision on the imposition of disciplinary action.
Take a sheet of paper and make an explanatory note in writing, since there is no unified model for such a document. In the top right of the sheet write the details of the recipient, starting with the name of the enterprise. This note is always written to the head. Most often it will be the beginning of "Director". Next, write the last name and initials. Here enter a business unit whose employee you are (branch, division etc.). And, of course, their own name, name and patronymic.

Now, put the date of the explanatory and the center of the page place the title of the document "an Explanatory Memorandum".
In the substantive part of the note specify the event (no in the workplace such number), which became the basis for drafting of the document. Describe the circumstances that have developed in such a way that you were forced to miss a day of work. Fail summary, stating briefly the reason for your forced absence. Sign and indicate next to the signature (surname and initials).
The employer is obliged according to article 193 of the Labor Code to require from the employee an explanation about his absence on a workplace, but the employee may waive the written justification. Thus, the employer will need to take measures to recover, making the act of refusal. Therefore, it is best to make a note to allow the head to accept your explanation and not to impose any sanctions.

Advice 2: How to write a letter of explanation to the Director

When an employee is absent for any reason in the workplace or were not in time on the job, he needs to write an explanatory note on the name of the first person of the company. The document is internal and does not have an approved standardized format, but it must contain the mandatory details.
How to write a letter of explanation to the Director
You will need
  • A sheet of A4 paper, documents, employee, company documents, pen, supporting documents, if any.
In the upper left corner, write the name of the structural unit of the enterprise, where you are registered, in accordance with the staffing.
In the upper right corner enter the name of the entity in accordance with constituent documents or a surname, name, patronymic of a physical person, if the legal form of the company is a sole proprietorship. Surname, initials of the first person of the firm, the title of the post in accordance with the staffing in the dative case.
In the left side of the sheet under the name of structural division enter the name of the document in capital letters. Then specify the date of writing explanatory notes. Write the topic of the document. For example, about the absence or tardiness.
In the table of contents explanatory notes enter your surname, name, patronymic in accordance with the identity document, the name of your job title in accordance with staffing table, the name of the structural unit. For example: "I, Ivanov Ivan Ivanovich, an accountant in the payroll division of accounting".
Then specify for what reason you were absent from work or late for work. For example: "Late 15.11.2011 two hours in connection with vehicle damage and further repair". It is necessary to consider that the reason must be valid.
Write an explanatory note, do you have documents proving the reason for the absence of your workplace or tardiness at a specific time. If such documents are not write that they were not available. If the document you have on hand, please provide the name and attach an explanatory note. If you have witnesses who can attest to this cause, please write their names and positions, if they work for the same company.
Write the name of your job title, surname, initials, put a personal signature on an explanatory note.

Advice 3: What are the causes of absenteeism can be respectful?

Due to the fact that the law does not stipulate in which cases absence should forgive the employee, the employer independently makes such a decision. In order to avoid dispute, let us give some most common examples.
What are the causes of absenteeism can be respectful?

The most common cause of absenteeism is the deterioration of the health of the employee. But what if the disease is confirmed only by a doctor's note and sick leave the employee will not be issued?

The courts have different attitudes to the evidence of temporary incapacity to work: there are solutions, according to which a regular medical certificate confirms that the employee missed work for a good cause. Lack of hospital in this case can only affect payment for days of absence at work, but not talking about committing truancy.

However, there are decisions that needs sick leave, because in all other documents there is no conclusion about the ability of the patient.

Given such a discrepancy in views of courts, it is better to issue a piece of disability, even for one day.

If the employee has applied for sick leave on the day following the absence (for example, because the hospital was closed), and the hospital was decorated, the first day of sickness absenteeism to consider too.

Definitely valid reason may not be recognized – treatment at home without going to the doctor and a medical examination without a referral from the employer.

In any case, the courts proceed from the fact that treatment in a hospital or doctor has to end, or design of a leaf of invalidity or issuing a certificate containing a conclusion about the impossibility to fulfill their duties.

A situation when an employee is absent without registration sick leave due to illness of the child, courts consider as a valid reason, if there is a certificate from a pediatrician. Also, you cannot fire an employee missed work in connection with the appeal for emergency medical care for a child.

If an employee, while on sick leave, returned to work and without warning left the workplace, dismissed for absenteeism, as about rehabilitation says only closed sick list.

Extenuating circumstances are recognized as: an absence from work for urgent emergency works at home; in connection with travel to and from schools provided official student leave; in cases of participation in court proceedings (when subpoenaed) as plaintiff, defendant or witness. However, given that participation in the court as a representative is voluntary, absence from work without approval of the employer in this case is the absence.

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