Advice 1: How to enter a new position

Sometimes in connection with production needs (modernization, restructuring of the organization) is required to make changes to staffing if you enter a new post. How to do it correctly?
Instruction
1
Please note: to employ a new employee in the organization can only for the position listed in the staffing table. It is impossible to employ the employee and absent a structural unit.
2
Before you enable in staffing a new unit, check out estimated number of wage (stipulated in the estimate). In the process of compiling a new list of staff must be specified and the total number of staff units.
3
Make a new staff list with a registration number that is approved by the order. The order must be justified by the need to introduce new staffing and/or new units. The approved form for such orders no. So the title could be "About the change in staffing," etc. the same order should be, even if schedule changes are not very significant.
4
Before to enter a new post, write a petition to a higher office (if any). The petition must contain a request for the establishment of a new position. And only then make the order.
5
Specify in the order, what date you enter a new post, what unit (if it is not, you will have to create it first and make a separate order about its creation) and salary. Familiarize yourself with all the orders of the chief accountant of the organization. Assign responsibility for compliance with the order (usually one of the Deputy Directors).
6
After the issuance of the order on the introduction of new positions, write job descriptions, which designate the duties of the employee. And only after that you will be able to take a new employee to the position or transfer to it of the employee who is already working in your organization with another post.

Advice 2: How to enter a new staffing

A regular schedule is an organizational-administrative document, which spelled out the structure of the enterprise, the list of posts, the amount of salaries, allowances and bonuses for each position. Staffing is composed by a single form for various organizations. The staff is determined by the leadership enterprise for a certain period. There are features of introduction staffing in action.
Instruction
1
Define business unit that will develop staffing. The legislation does not unambiguously specify who should draw up this document. Typically, the guide takes into account the size of the organization and functional responsibilities of departments. In the absence at the enterprise of the personnel Department, service Department personnel or Department organization the staffing table shall be entrusted to the accounting Department or one of the leaders of the enterprise.
2
If necessary to the formation of staffing professionals attract service personnel and economists.
3
Determine the organizational structure of the enterprise, which schematically display all departments, indicating the chain of command. It is recommended to reflect in the block diagram of vertical and horizontal communication between departments.
4
Determine the names of subdivisions. Names of the structural units are groups in order of importance the management (administration, accounting, human resources), production units, and support services. In the absence of production of services (e.g. commercial enterprises) may be allocated to the sales and commercial departments closely associated with the logistics units.
5
Complete the unified form T-3 ("Staffing"), approved by the resolution of Goskomstat of the Russian Federation. In order to avoid questions and disputes, secure rules fill in the details by regulation of the enterprise governing documents. Keep in mind that you can make additional details in the form, leaving without change approved by the details.
6
Make sure to put in a box the date of the staffing, because a schedule can begin immediately after its preparation.
7
Compiled staffing approve the special order for the organization (enterprise).

Advice 3: How to enter a position in staffing

The labour Code provides for and regulates the possibility of changes in staffing. If they are global in nature, it is more convenient to develop the new staffing structure. In the case when it comes to individual adjustments, e.g. setting new positions, the head of the organization or another authorized person may do so on the basis of the order.
Instruction
1
Determine what method will be changes in staffing: the order about the introduction of new positions or approval of the new staffing. This decision should be coordinated with the leadership of the organization.
2
According to article of the labour code, name, entered office must strictly comply with applicable on the territory of the state qualification handbooks, which are approved in accordance with legislation. The name of a profession prescribe in accordance with the list that is listed in the unified tariff and qualification guide approved by resolution no 787 of the Government of the Russian Federation dated 31.10.2002.
3
The unified form of the order changes to staffing does not exist, so the chief of staff or CEO has the right to develop its own. Its design should correspond to the requirements, established in GOST R 6.30-2003, requirements for business documents.
4
In the preparation of orders be sure to specify in its title that changes in staffing are made in connection with the commissioning of the new position. In the header of the document, write the full name of your company, the number and date of the order. Don't forget in the last paragraph of the main text of this document is to specify the officer who is control over the implementation of this order.
5
Put in order the signature of the Director or the officials authorized for it. Matching signatures can put the chief accountant and the head of the personnel Department.
Useful advice
When changes in staffing associated with the introduction of a new position, the employer may not be familiar with this document employees and to align these changes with their representative body or trade Union Association.
Please note that the date of introduction of a new post may be later than the date of publication of the order.

Advice 4: How to enter job description

For the introduction of new job descriptions Director issued an order. Adoption of local normative act is administered by the personnel officer or other responsible person. With a new instruction meets professional who will work on this position. Such a rule is fixed in the collective agreement, regulated by the Labour code of the Russian Federation.
You will need
  • - job description;
  • - staffing;
  • - the form of the order;
  • - documents of the company;
  • - seal of the organization;
  • - The labour code of the Russian Federation.
Instruction
1
Before taking employees to develop, approve job descriptions, make a collective agreement. To specify the order of the personnel policy. It is the responsibility of the employer. Assign responsible for development of local regulations. Typically, this is the head of the personnel Department. In some companies the head of the service, which is subordinate to the position. If your company has a trade Union organization, familiarize on receipt of its elected leader. Consider his opinion.
2
Now the head of the Department, which introduced a new position, developed a job description. In the local act defines the responsibilities of the employee to fulfill the job function for this position. After that, the job description is submitted to the chief of staff.
3
Make a order. Write in the subject order, introduction, approval of job descriptions, for example, the purchasing Manager. In reason of the edition of the administrative document, enter, for example, the need to expand the procurement division. In a substantial part of the order specify the name of the item that developed a new job description. Become familiar with the order, and also local normative act of the employee who will perform the duties of the position under the bill. Verifying documents signed by the Director, chief of staff, other responsible person.
4
Along with the introduction of job descriptions entered in the staffing position. Make the document changes. Approve the new staffing structure. To do this, make the order about approval of the document, use an arbitrary shape. Now sign the schedule a visa Director.
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