Instruction
1
Determine the most suitable form of information storage. Storage unit can be a newspaper or magazine clipping, a special card, piece of paper, notebook, magazine, abstract, text file. The physical implementation of filing may be different: a paper folder, Notepad, box of cards, a set of electronic folders and files.
2
One of the primary requirements for the card – ease of perception of the text. Write on the cards, you can maintain neat handwriting by hand, typing, type on a computer keyboard with subsequent printing or saving to file.
3
For the filing, made in the form of folders containing the reprinted or cut material, make a special rack or use some wall shelves. Each folder should contain material on a certain topic, the topic should be specified on the front of the folder and on her spine. Such filing must provide the ability to quickly locate the desired information.
4
If you are going to use a standard library card, make a special box, the size of the corresponding cards. The accumulation of material and growth Fund information you may need to build a locker, such as those made for the library directories. The advantage of this type of filing – ease of use and access to information. The disadvantage is a small amount of information that can fit on the card.
5
Consider creating a kind of preliminary storage. In this case, any vending you the information falls into the drive, without pre-classification. Periodically audit the storage, review the materials and lay them into subject folders. If the information is to be placed in a folder with different themes, get her a copy.
6
Consider another option of filing (without prior storage). In this case, clippings are pasted in a notebook immediately after selection. Each card receives two numbers: the number pad and the sequence number of the information message in Notepad. Formed in parallel categories; in it write the card numbers and their themes. Large volume print materials and keep in a separate folder, and in Notepad, enter a short message and a link to the appropriate folder.
7
Maintain electronic filing devoid of the many shortcomings that have paper card. Computer technologies allow to form a database according to various criteria and to structure the material according to themes. A prerequisite for electronic information of the Fund is to create a duplicate archive that should be moved to removable media. This decreases the risk of losing information when the hard drive is damaged computer.