For starters carefully examine the issues outlined in the letter from the company. Prepare a brief answer for each of the items, if there are. We now proceed to the execution of a letter of response to the request. To do this, take the letterhead of the company printed on it the logo and details of the company. If this does not exist, type the cap letters, indicating the required information manually. The placement of the details in the letter is very valuable to your business partner. Offering them in every message you deliver him from having to find them in the pile of papers or computer files, and having to do a separate query for the details if you wish to make a new contract or to pay the bill.
In the upper right corner write the details of the addressee of the letter. Here specify name of organization, position of the requester and his / her name. On the contrary, in the left corner, select lines for outgoing numbers that will be assigned to the document during registration and dates. The name of the document in this case is not written. Start right away with the treatment of the name and patronymic, after the word "Dear." In the informative part of the letter first words will be "In response to your letter we inform you" (a request, demand etc.). Next, shall describe all the points and canned answers, following this sequence numbering, which was in the original letter.
In the final part of Express request, suggestion or requirement, not forgetting to adhere to a respectful tone, business style letter and to keep track of literacy. Finish the letter with "sincerely" and name your name and position. In addition, write here your phone number and e-mail, if you want to receive a response letter or comments regarding the letter says.
If you are on duty, you often have to write answers for similar queries, develop and retain a sample letter, as mentioned previously. It needs to include key phrases and fields for a free filling, prepared for any changing information.
Advice 2: How to write a business letter
A business letter is the basic element of business correspondence. It is the literacy of writing depends on a positive image of the company. Drafting of business letters do the secretaries and assistants of managers of the company.
Drafting business letters
Writing a business letter must have a purpose: to offer cooperation, to increase sales of the organization, to expedite the process of payment for goods, make a complaint, to thank of something to make a deal, congratulations. The letter must be written with a specific purpose and it should be as it is expressed. Be sure to find out details about the company where you are going to send a letter. About the potential partner needs to know the maximum.
Often, companies send out mass emails with the goods or services, but about whom there is minimal information. This is the main mistake of all beginners. After all, the recipient of the letter is always nicer to know that you go to him personally. Appeal to the man named is the basis of successful letter for the sale of goods, for example. And even if you don't know the name of the addressee, in any case it is impossible to write the position of the person in a shortened version when referring to him.
Making business letters
Ideally, each company has its own brand name. On it and executed the business letter. On the letterhead always contains the name of the organization, location, and legal, networking, website, email address, logo and other data about the organization. The field of business writing: lower, upper, right and left are standard sizes. Left margin - 3 cm, as all documents are sent to the binder. Right field - 1,5 cm Top and bottom indentation: 1 cm.
Every business letter starts with a brief and catchy title, which is located in the middle. In the header, surely the content of the text. Hat of a business letter includes: name of recipient company name, and position of the person of the recipient (in the upper right corner). The upper left corner under the cap is a place to specify the registration (outgoing) writing numbers and dates. If a business letter is written as a letter response, you should indicate what the document is of the letter. The heading of a business letter listed after the date and number of the document. The signature of the sender is specified at the end of the letter. Also be sure to spell name and title.
If the letter indicates any financial information about the company, it must also be signed by the chief accountant. The order of signatures is: first, the signature of the General Director and the chief accountant. Also at the end of the letter the signature is placed on the official seal of the organization. Times New Roman font 12 size and single spacing is the standard for formal business correspondence. Business letter, which is a serious proposition, it is customary to send mail, not by Fax or E-mail. The courier gives a letter to the Manager or Secretary. Email is definitely delivered in a big brand the envelope printed. It all works to create a favorable image of the company.