You will need
- - all documents;
- - inventory;
- the acceptance inventory.
To refer the case to resigned employee in the archives put the documents in reverse chronological order. This means that employment you were a private matter, the first sheet of which was the statement of work. The submission of the case to the archive the first sheet is a statement about the dismissal.
Hemming a private matter of the employee, at the same time make an inventory of filed documents. In a personal matter for transfer to the archive file all the documents: resume, copies of education certificates, copies of orders on hiring, dismissal and other orders that were published in the working process of the employee. It can be orders to increase or decrease of the salary, on transfer, on the execution of additional duties etc. and attach all certificates which have ever presented to the employee in your organization, a copy of the labour contract, additional agreements, regulations relating to the work of the employee.
Hem the thing in a folder folder, number all the leaves in the upper right corner. This should be done in pencil. Top hem the inventory, sign the folder, put the code letter in the initial letter of the surname of the employee, as well as on the cover of the folder in large figures the year of dismissal from your company.
The accounting year of layoffs you can be one employee or several, resigned in one year. If you need accounting for several employees, you put all your personal Affairs in the same shared folder and sign the year of the dismissal on the cover. In the same folder can store up to 250 sheets. Every complex case match not only for the year of dismissal, but in alphabetical order of surnames.
When transferring all files to an archive, make a routine inventory. In the first column indicate the ordinal numbers of the cases, the second indexes of all cases by item. The third column is filled according to the name of headers, a fourth date, the fifth – the number of sheets, the sixth – in terms of storage, the seventh Earl you can fill out, if you have notes or additions.
Employee records stored in the archives for 75 years from the date of receipt. If necessary, they are issued certificates for registration of the pension confirmation of seniority or other information, but only personally retired employee or by court order.