Complete your personal business in the employee immediately after the issuance of the order on employment. There is not a standardized format, so you need to develop it themselves. Photocopy of employee's passport, certificate INN, the insurance pension certificate and other documents are available, for example, driving license, medical certificates.
On the first page should be an inventory of all documents available at the time of employment, and which will appear in the process, for example, orders to leave, any of the additional agreement to the labour contract.
In the internal inventory, specify the names of the documents, their numbers, date of making and number of the sheet in the individual case. Signature, name of compiler and date of compilation. To help provide information make an inventory in tabular form.
After all documents are collected, place them in chronological order, then number them, starting with the list (page No. 1). Next, make a cover of the personal file. Be sure to include the name of the organization according to constituent documents, the ordinal number of the personal file, the date of preparation. Express and field below specifying the date of termination of the employment contract. Also after dismissal you will need to specify the number of pages in the job.
Do not forget to specify the title of the case – the surname, name and patronymic of the employee in full. You can also write to the office-employ the employee. After the dismissal of the case is stitched and placed in the archives.
Personal Affairs are kept by the personnel employee or other person performing his duties. Access to data is limited. Once a year employees need to obtain information about the conduct of Affairs; it is better, if after reviewing they will sign.
Advice 2 : How to sew a Charter
The Charter is a fundamental document of any company or organization. There are certain rules for its design and storage. Often in the ongoing activities of many enterprises there is a need to submit the Charter (or a copy) in various companies or business partners, and the question arises, how to flash. Flash Charter follows the same rules as all other documents.
The Charter is stitched on the left side of the center line of the vertical slice. Place the firmware should not be too close to the left edge of the document so the pages are not torn and fled. At the same time should ensure that the firmware is not hindered to freely turn pages of the document (flipping, Photocopying and so on) and did not come to the text.
For the firmware of the Charter, as a rule, do three punctures (rarely two punctures at the distance of a few centimeters. Stitch length should not be too short or too long. On average, there will be enough distance between the two punctures 1.5-2 cm, making a total of 3-4 centimeters from the first hole to the last.
The holes can be done with a needle, which is a document or using a paper awl (if the Charter is too many pages).
The thread must be durable. Use either a special thread or normal, but then fold it up several times. The very place you lay for reliability twice. The ends of the thread tie a knot on the reverse side of the document releasing them from the center hole. The ends should not be too short, usually the length is 6-10 cm. To be sure the threads and knot sometimes glue, to ensure the safety and integrity of the stitched pages of the Charter.
Next on the sewing place paste special information label which contains data on the number of sheets contained in the document and that all of them are numbered. It should not be too broad, but at the same time, should allow to place the necessary entries and close the sewing place.
Recordings made on the information label, certifying the company seal and signature of the head. Sticker needs to go in place of the firmware and the free ends of the thread or at least the ends of the strands, but leave them whole. The seal is given to go to the part of the sticker, the ends of the yarn and part of the Charter itself.
The Charter itself is not too often. Original you have to reprogram when the enterprise registers for the first time in the Charter of the institution, and in those cases where Bylaw changes are submitted to the tax authority in the form of the new Charter. In other cases, the speech, mainly talking about the copies of the Charter. However, the rules of the flash document the same.