The letter can be in any form, but in accordance with the format of business letters concerning, primarily, the content and style of presentation. Therefore, to begin to formulate more precisely and concisely, avoiding emotional comments on the issue. If it's a few questions, then take for each individual item. Ozvuchte your wording to anyone who is willing to sign the petition. After confirming the correctness of the General ideas shape the letters. To start, prepare a sheet of office paper A4 format.
Write in the upper right corner of the requisites of the addressee of your letter (complaint, appeal etc.). Specify the position of the responsible person (President, the housing Department head, Director, etc.), name of the company, his name and initials. The title of the document in this case is not written, and the main text of the message starts with a direct appeal to the addressee "Dear ..." Now write on the issue. Describe the circumstances that led you to choose such form of communication with the above person. List all the points agreed with the other signatories to the questions. Offer a solution to these problems.
In conclusion, let the time frame in which you would like to get an answer on your appeal and will notify the communication options with the organizing Committee (telephone, mail, Internet, media etc). Here, specify the sender (the plant number, the total collection units, etc.). Write the total number of signatures collected under the letterM. Next, list the surnames and initials of all signatories in a separate line, so that there's enough space for painting and placement of additional information (positions, titles, etc.). If such a list does not fit on the sheet with the case, arrange it on separate sheets in the same format and be sure to give a link to it in the letter, marking it under "Application".
Be correct in your appeal, stick to the business style of presentation of the essence of the problem. An adequate inquiry will allow you to count on a constructive response.
Advice 2: How to sign business letter
The etiquette of business communication involves proper preparation written correspondence. And if the templates and caps business letters are issued pretty standard, the signatures in correspondence are given insufficient attention. For the addressee to correctly decode your message, business letter to have legal effect, must correctly and properly submit the official end of a business letter.
Official letters should be printed on a special form, corresponding to the standard. The top sheet of paper needs to be permanent items: cap letters (full and abbreviated company name of the sender, its postal and legal address, telephone and Fax, website), followed by the main text, at the bottom - the signature of the responsible person.
The signature box is in the lower left corner directly below the text of a business letter. Before the line for the signature, specify the job title of the person signing the letter, and transcript name. Because a business letter is always issued on the letterhead of the institution, the name of the organization signature do not specify. For example: the General Director of a broadcasting company, signed... A. P. Sidorov.
Sometimes business letters required to put two or more signatures, in case if you want to confirm the validity of the first signature or important documents (letters on financial-credit issues should be certified and signed by the chief accountant of the company). Position of the signature is strictly one under another in the sequence, which corresponds to the seniority of the position, from larger to smaller, for example:the Director of the Department, signed... P. V. Troparion
Chief accountant, signature... TS Sobinco.
Chief accountant, signature... TS Sobinco.
If a letter needs to sign some persons, occupying the same/equal position, put their signatures on one level, for example:Head of Finance Department, signed... P. O. Ivanov, Chief of staff, signed K. O. Petrov.
If at the time of signing a business letter the official signing which procured place on the draft form is missing, the document has the authority to sign the person performing his duties, or Deputy. Please enter the actual title of the person whose signature will be on the letter ("acting" or "Deputy") and his name. You can't sign a business letter, using the preposition "for" or a slash in front of the titles.
All copies of business letters sent and remaining for filing in the Affairs of organizations must have genuine signatures of the specified officers. Original signature on document (a business letter is a legal document) is the main way to ID it. If the official letter there is no signature, it has no legal force.
Advice 3: How to write a business letter
A business letter is the basic element of business correspondence. It is the literacy of writing depends on a positive image of the company. Drafting of business letters do the secretaries and assistants of managers of the company.
Drafting business letters
Writing a business letter must have a purpose: to offer cooperation, to increase sales of the organization, to expedite the process of payment for goods, make a complaint, to thank of something to make a deal, congratulations. The letter must be written with a specific purpose and it should be as it is expressed. Be sure to find out details about the company where you are going to send a letter. About the potential partner needs to know the maximum.
Often, companies send out mass emails with the goods or services, but about whom there is minimal information. This is the main mistake of all beginners. After all, the recipient of the letter is always nicer to know that you go to him personally. Appeal to the man named is the basis of successful letter for the sale of goods, for example. And even if you don't know the name of the addressee, in any case it is impossible to write the position of the person in a shortened version when referring to him.
Making business letters
Ideally, each company has its own brand name. On it and executed the business letter. On the letterhead always contains the name of the organization, location, and legal, networking, website, email address, logo and other data about the organization. The field of business writing: lower, upper, right and left are standard sizes. Left margin - 3 cm, as all documents are sent to the binder. Right field - 1,5 cm Top and bottom indentation: 1 cm.
Every business letter starts with a brief and catchy title, which is located in the middle. In the header, surely the content of the text. Hat of a business letter includes: name of recipient company name, and position of the person of the recipient (in the upper right corner). The upper left corner under the cap is a place to specify the registration (outgoing) writing numbers and dates. If a business letter is written as a letter response, you should indicate what the document is of the letter. The heading of a business letter listed after the date and number of the document. The signature of the sender is specified at the end of the letter. Also be sure to spell name and title.
If the letter indicates any financial information about the company, it must also be signed by the chief accountant. The order of signatures is: first, the signature of the General Director and the chief accountant. Also at the end of the letter the signature is placed on the official seal of the organization. Times New Roman font 12 size and single spacing is the standard for formal business correspondence. Business letter, which is a serious proposition, it is customary to send mail, not by Fax or E-mail. The courier gives a letter to the Manager or Secretary. Email is definitely delivered in a big brand the envelope printed. It all works to create a favorable image of the company.