You will need
- - a sample list of the art rooms and their timing.
- - a sample list of equipment and props;
- the list responsible for each program number.
Enter the name of the document you are. The words "scenic plan" write the event name, venue, start and end time. In this part there should be the names responsible for the organisation of the festival, decoration, preparation of props, musical accompaniment. Specify also the leading.
Note that will happen on stage and in the audience before the holiday. This can be, for example, meeting guests. Note what music should sound like what you are doing at this moment, guests and characters. Guests can watch a show, sit down at the table, to participate in the lottery, etc. Characters they meet, conduct sweepstakes or games of a program by subgroups.
Make a table. In the first column you will write the time in the second — the contents of a stage of the holiday, in the third — which need musical accompaniment and props. The words of the leader can add to the second column, but sometimes it's better to do a separate column.
In the first column write the exact start time of celebration. Tell us what this time must occur. For example, sound fanfare, go out the light or punch a clock. Specify that at this time going on stage, to see whether there is a leading or character and what he says.
Enter the start time for the next phase of the holiday. It can be congratulations to the leaders and dramatization, solemn song or anything else at your discretion. Select the duration and don't forget to warn the speakers, how they are given time for speeches.
In exactly the same way, describe the other parts. Decide whether you need to divide each period into smaller fragments. This makes sense if the celebration involved a lot of groups that need different costumes, music and props. But separate rooms can also be combined into blocks, appointing persons responsible for each part of the program.
If the program includes games and contests, just label the units and approximate time. Make the anticipated games list. Specify who will conduct them, under what maintenance and what classes. If it is assumed the division on the team, that's something to say.
If there is a break, determine its beginning and end. Write what makes at this time the public. Don't forget to mention what the track needed. Some points in detail is not necessary. If, for example, the expected performance of a professional team with a large concert program, specify only the start and end time of the speech. The rest of the actors will prepare themselves. The same applies to ordered in another organization, a disco and fireworks.
Print out a script in multiple instances. He must be the organizer, presenter, sound engineer and designer.
Advice 2: How to write a action plan
Accounting for plan events, be sure to consider the time to prepare. Even the simplest conference for five to ten people requires good organization and timing. In addition, the division will be much easier to work with the preliminary plan.
Write a plan of activities once a year. This will allow, firstly, to calculate the approximate budget. Second, to distribute the amount of work between employees. Third, if the planirueta attracting sponsors, you will send them directly full list to choose the action to your taste.
Split plan events months. Enter the first annual, permanent. Then a new, not previously conducted. Better to do a table in Excel. This will allow you to edit the plan as you add new shares.
In the table, make seven columns and as many rows as inthe planfocus events. The first column is a sequence number. Mark simply no. The second is the name of the event. Third date. The fourth is the description. The fifth - budget. Sixth - the name responsible for the organization Manager. Seventh notes. Here you write all the useful information that was not covered in the previous cells.
The fourth column "Description" requires decoding. Where you can post a rough plan of the event. How many guests will be invited. Be it a reception or a Banquet. Specify the location (conference hall, restaurant, hotel lobby). Write which companies can be involved as sponsors. What is the purpose of the event. Do I need to pre-order gift products and invitations. All this will help the organization of the event and the approval of its leadership.
Counting time on the organization of the event, be sure to consider the timing of delivery of invitations to guests. Due to the fact that tickets were made later and the courier simply did not have time to take them, the event may be disrupted.
Between activities, take a break in one and a half to two weeks. Even a large professional team is hard to organize events more often. Too many stocks at a time will lead to a deterioration of the quality of work.