Advice 1: How to archive Outlook email

One of the latest innovations of computer developers is to create such a service, such as mail archiving. This service allows you to save incoming and outgoing emails in a separate folder. How to archive mail in Outlook?
How to archive Outlook email
Instruction
1
Save incoming and outgoing emails on your computer, if you use the standard option in your operating system of Microsoft Outlook. This is necessary when the transfer of all incoming and outgoing emails to another media or the possible collapse of the entire system. In the program window, click on "File" from the list of folders, select "Open". In the dialog box, specify the options "Export to file", select "Outlook data File". Be sure to label the file names of your emails, and then specify the creation date of these letters.
2
To archive a letter, highlight it, click on the empty box and then on "Archive". Select one of the options: "back up the folder according to the AutoArchive settings or Archive the folder and all subfolders". In the specific field, create a backup date. Some archived emails from this sender will form a chain, and you can control them with one mouse click. Manage all archived emails themselves, because they're all stored under "All mail". Archived emails are stored forever, then as deleted are stored only for thirty days.
3
If you want to put your archived emails in a different file, click Browse. For example, select a few letters of a chain or one letter to move and hit "Move to Inbox". At the end click "OK".
4
If you don't use programs that need to access mail servers, use the most common at present, universal mail service Gmail. It allows you to archive incoming and outgoing mail and stores it on your server. This will allow you to save additional space on your disk. Also, the server can combine multiple mailboxes.

Advice 2 : How to send a folder by mail

From time to time we have to send by mail various files. It can be as documents and pictures is not always convenient to load and send them, choosing one file. A question arises: how to share a whole folder?
How to send a folder by mail
Instruction
1
No postal service does not offer users the ability to send files by folder, and all you can do, using a simple tip.If you can send e - mail files, it would be logical to turn a folder into a single file and send it. And to folder to make a file, folder, convert to files. The archive itself is a folder, only open these folders by using special programs-archivers. These programs must be installed on the computer, because they are needed in daily work.
2
So, right-click on the folder you want to send and select 7Zip – Add to archive or Add to archive". If there are items you found, then your computer is not set archiver. Download one of the archives on the sites at the following addresses: www.winzip.com or www.win-rar.ru. Install the program on your computer, and again try to right click on the folder and find the item "add to archive" or 7Zip – Add to archive. Selecting the displayed item, you will see a window where you need to specify the location on your computer where you will store Packed to the archive folder. After selecting, press OK. Your folder is ready to send! Now it can be send by email as a regular file!

Advice 3 : How to archive mail

Since then, as the light was now a well-known e-mail services, application developers had made not a few useful changes. One of the latest innovations is the archiving of incomingand outgoing mail. This option is your mail server allows you to save the desired emails in a separate folder.
How to archive mail
You will need
  • Software Microsoft Outlook Express, Gmail.
Instruction
1
If you are using the default email client in your operating system, for example, Microsoft Outlook Express, you can save all your mail on your computer. Why is it done? To transfer all emails from one computer to another, and also with the possible collapse of the system uses this method (saving to the media). In the main program window and click the top menu "File" from the list that appears, select "Open". In the dialog box, you must specify the option "Export to file" and select "Outlook data File". Do not forget to specify the name of the file your emails (add to the file name creation date, archive messages).
2
If you don't use programs that access the mail servers, you can use their web clients. From existing members, at the moment, the most universal is Gmail from Google. Mail from Gmail allows you to archive any mail and store it on your server that will allow you to save disk space. In addition, you can combine multiple mailboxes.
3
All archived emails are stored under "All mail". The letters, which were simply deleted, disappear from the mailbox after 30 days, archived emails are stored forever. To archive emails, select it by clicking on the empty checkbox (square), then click "Archive" in the toolbar above the email window. Note the archived emails if you have received a few emails from this sender, they form a chain, i.e. you can control the message with one mouse click.
4
To move the letters or chain emails in the Inbox, select one or more emails and click the "Place in Inbox.

Advice 4 : How to login to the archive

Today, users often meet with forarchived files. Such documents are opened by special programs-archivers. If such application is not installed on the computer the zipped file to open will fail.
How to login to the archive
You will need
  • Computer, Internet connection, file archiving software.
Instruction
1
Before you can open the archive, you need to install on your computer profile program-archiver. As of today, there are many formats of archiving, the best installer will be the application WinRAR. This program is freely available and you can find it in the Internet.
2
To download the program, you need to visit the search engine website. Due to this service you will be able to find the most appropriate version of the software. After downloading the zip file utility program installed on your computer, make sure that the uploaded file does not contain viruses that can harm the operating system. This can be done by using any anti-virus software. If the file is safe for the computer, run the installation without changing the destination path.
3
After the program the archiver will be installed on your computer, you do not need to reboot the system. Integration and configuration of applications is done automatically right after installation.
4
When the archiver is not installed on the computer, the files appear as blank icons, and its discovery was impossible. Now that you've installed the app on the PC, a blank icon will change to a certain icon depending on the format of the archive file), and opening the file to become available. In order to enter the archive, you can simply click on its label with the left mouse button two times. Program archiver will display on your desktop window, which will contain the zipped file.

Advice 5 : How to read message archive?

To date, the program for online communication Skype provides for the preservation of the history of communication with other interlocutors. This story will remain available to the person, and can be viewed at any time.
How to read message archive?
You will need
  • Computer, Internet, Skype.
Instruction
1
If for any reason you need to read the archive messages of the client program Skype, you can do this, simply run the application on your computer. To open Skype, you need to hover the cursor over the program icon on the desktop, and then click the left mouse button on it twice. After some time a window will appear in the program. If you did not set the parameters for automatic login, you'll need to enter in the appropriate fields your Skype username and password to access your account. After the program is loaded and ready for work, you can watch the archive of messagesby following a few simple steps for this.
2
It should be noted that the program provides the user the ability to view past messages with someone only over the last thirty days. The whole story, which goes beyond this period, the default being application. To view history with a particular person from the General list contacts, you have to find a nickname for this user in your contact list.
3
Once the desired user is found, click on his nick with the left button of the mouse. To the right of the open window of Skype, you will be able to see previous messages. Please note on the line above form to send text. Here you can see the conversation history for yesterday, last week or last month. It should be noted the fact that there is also an alternative way to view the filesand messages to the user. It may be done in the following way.
4
Finding in the list of contacts a person of your interest, click on its name with the right mouse button. You will see a window where you will see a number of different teams. Hover your mouse over the item "View old messages", and then specify the desired period (day, week, or month).

Advice 6 : How to export outlook email

Outlook, included in Microsoft Office package, is one of the most commonly used email clients. All the letters the program keeps the files native format. However, you can exportirawati outlook e-mail in the form of data suitable for further processing.
How to export outlook email
You will need
  • - Outlook Microsoft Office.
Instruction
1
Define the folder from which mail should be exported. View the contents of folders available, sequentially selecting them in the list under "All mail folders" pane, "e-Mail". Remember the name of the desired folder.
2
Start the wizard import and export data. In the main menu of Outlook, click "File" and "Import and export...".
3
Switch export data. In the list "Select an action" window "the Master of import and export" select "Export to file". Click "Next".
4
Select the file format into which the exported mail. Under "Create a file of type" window of the import wizard and export point that corresponds to the preferred format. Click "Next".
5
Specify the folder that will serve as the data source and, if necessary, configure the export settings. In the tree "the folder to Export from" select the element with the name specified in the first step. If you are exporting to an Outlook personal folders file (. pst) file, the wizard will have additional options. In this case, consider selecting the checkbox "Include subfolders", and filtering of the exported data. Otherwise, click "Next".
6
Configure the settings for email filtering when you export, if necessary. Click on the button "Selection". In the dialog that appears, specify the conditions for data sampling. So, it is possible to limit your export only the emails received or sent to certain recipients, emails containing specific text, etc. After selecting the desired options, click OK. In the wizard click "Next".
7
Export Outlook e-mail. On the last page of the wizard, in the "Save file as", enter the path and file name that will contain the data. Or click the "Browse" button and select the directory and name in the dialog that appears. Click "Finish". Wait for the export process.
Useful advice
If in one file you have to export e-mails in different places, create a temporary folder, copy the desired email and export the data in this folder. Copying letters can be produced by dragging them while pressing the Ctrl key.

Advice 7 : How to archive Outlook email

One of the latest innovations of computer developers is to create such a service, such as mail archiving. This service allows you to save incoming and outgoing emails in a separate folder. How to archive mail in Outlook?
How to archive Outlook email
Instruction
1
Save incoming and outgoing emails on your computer, if you use the standard option in your operating system of Microsoft Outlook. This is necessary when the transfer of all incoming and outgoing emails to another media or the possible collapse of the entire system. In the program window, click on "File" from the list of folders, select "Open". In the dialog box, specify the options "Export to file", select "Outlook data File". Be sure to label the file names of your emails, and then specify the creation date of these letters.
2
To archive a letter, highlight it, click on the empty box and then on "Archive". Select one of the options: "back up the folder according to the AutoArchive settings or Archive the folder and all subfolders". In the specific field, create a backup date. Some archived emails from this sender will form a chain, and you can control them with one mouse click. Manage all archived emails themselves, because they're all stored under "All mail". Archived emails are stored forever, then as deleted are stored only for thirty days.
3
If you want to put your archived emails in a different file, click Browse. For example, select a few letters of a chain or one letter to move and hit "Move to Inbox". At the end click "OK".
4
If you don't use programs that need to access mail servers, use the most common at present, universal mail service Gmail. It allows you to archive incoming and outgoing mail and stores it on your server. This will allow you to save additional space on your disk. Also, the server can combine multiple mailboxes.

Advice 8 : How to save an email from Outlook

Microsoft Outlook is quite easy and convenient program. With its help, you can view all the messages that come to your email. Emails fall into the Inbox, but you may need to save the message on the computer's hard drive or on a memory card.
How to save an email from Outlook
You will need
  • — Microsoft Outlook.
Instruction
1
The program offers several options for saving emails. One of them is save the message as a file, which if necessary can be converted into text format. Click on the desired letter with the left mouse button, and then in the program menu select "File".
2
In the opened menu, click on the option "Save as". Then select the folder in which to save the email, and enter his name. After that select "Save". The message will be saved in your chosen folder.
3
Often the email messages must be saved in Unicode format. This standard supports almost all world postal services. To save your letter in this format, perform the following steps. In the program menu select "tools", then "Options". A new window will open. Select the "Advanced" tab. After the new window click "Advanced".
4
Will appear the settings window, in which find the line "to Save messages in Unicode format". Opposite this row check box, and click OK. Now when you save using the first method, your letter will be saved in Unicode format.
5
If necessary, you can directly copy the contents of the email format document Microsoft Office Word. To do this, open the message you want to save, and press CTRL+A. This way you will select everything completely of the letter, including the theme. Then press CTRL+C by sending the data to the clipboard.
6
Now open Microsoft Office Word and press CTRL+V. the Letter will be inserted in the document. Then in the program menu select "Save" and select a folder to save the emails. Enter the name of the letter and click Save.

Advice 9 : How to save email when you reinstall

When you reinstall the operating system loses a lot of the data used by various programs. Many applications have the export function correspondence for further restoration of access after a reinstall.
How to save email when you reinstall
You will need
  • - email client;
  • Converter.
Instruction
1
If you need to maintain the correspondence by e-mail when you reinstall the operating system, use the export function. To do this, start your mail client and select incoming messages of your mailbox previously logged in to your program. Select all the emails you want to save for later export them to the newly installed program.
2
Find toolbar mail client and find in it the export menu of e-mail messages. After that, your messages must be saved in a file on a removable disk connected to your computer, or any other drive will not be formatted during the reinstallation of the OS.
3
Repeat this operation for other folders of your mail client. If you're not sure that category of spam mail is just spam, and also make a backup of the files. Will also store the correspondence in the file on the same disk, then close the program and go to reinstall the operating system.
4
After Windows is installed on your computer also, set your mail client you used previously for electronic messaging. Select import messages from the tools menu, and select your saved file of correspondence connected to your computer disk. Your old messages will be stored in the same partitions as before, or menu, archives, depending on the software you use.
5
About export email messages in other clients, make sure that the file extension of the messages is supported by the software, otherwise the data will not be read. Here, you'll need a variety of programs-converters. Also, use this manual when reinstalling the email client on your computer. Please note that many of the programs that accept you reinstall without losing user data.
Useful advice
When reinstalling the mail client separately use the mode of saving user's files.
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