You will need
- - awl;
- harsh thread;
Number all the sheets using a black graphite pencil. The room is in the upper right corner. Fold the papers in chronological order, starting with the oldest. If you have envelopes with the enclosed documents, you have numbered envelope, and then each document in it.
Remove all staples and other metal parts. If the document does not have fields for the binder, and attach to it a paper strip. Prepare all the papers for the firmware, making plans for the four punctures, and placing them in a cardboard cover.
A stack of documents that you must hold down clamp, pierce with awl or drill with a special device to firmware documents. Without removing the clamps, sew paper with a long needle, using a harsh thread, twine or tape.
For the correct firmware you need threaded from the back side of the needle into the hole that is second, to hold the needle to the back and back again to the second hole. After this, the needle must be displayed on the front side and to flash the second hole, but from above. The thread is pulled out from the back side, and the two ends are fixed so that the thread tails you can seal the paper (tracing paper).
On paper, pasted on the thread, stamped by organization and sign officials (Director, chief accountant). On the cardboard cover glued to the inventory of the documents that are filed in the stack. It should indicate name of organization and its structural subdivisions, to put a date to specify the period of storage of archival documents and the code, if it is adopted in your organization.
Device for the firmware of archival documents or machine used in office work, and is designed for quick and easy flashing of large bundles of papers. With this device you can access right at the table, it is very simple and greatly simplifies the archiving process.
Advice 2 : How to print on two sides
Typically, text documents are displayed on the printer, one side of the paper. However, sometimes you need to print text on two pages of the worksheet. To do this in a word processor Microsoft Word, and the most powerful editors, feature duplex printing. Moreover, the presence of the newest models of printer double sided output the entire document will take place automatically.
Open a text document in Microsoft Word. In the main menu select "File" and then item "Print...". Or press "Ctrl+R" to works of the same action. The screen will display the print dialog box.
Set in this window, adjust the output mode of the document. To do this, in the drop-down list, select the printer connected to your computer. If no list device for output, try searching the printer using the button "Find printer". Found in the list of available devices select, if possible, the latest models.
In the print dialog, select the marker check box for "Duplex printing". Specify in the "Page" requested page range of the document to be printed. And in the field "Number of copies" set desired number of instances. If desired, select additional print settings using the button "Parameters".
Click "OK" to start printing. Sometimes the technical capabilities of your printer does not support standalone printing on both sides of the sheet. In this case, after output of one page will appear on screen information window message that you must turn the sheet and paste it again into the tray. Follow the steps and click "OK" to continue printing.
Next on the list will be printed the second page. If the printer supports independent two-sided printing, the document will be printed completely without your participation.
Advice 3 : How to flash things
In many organizations, there are strict requirements for filing documents and creating archives. Necessary to ensure the safety of cases and to isolate them from prying eyes. Any clerk of the company must be able to sew things and make it diligent and extremely careful.
You will need
- - Job description
- - Stationery awl or bookbinding machine
- - Twine or strong thread
- - Connecting needle
- - Stationery glue
- White paper
- - Scissors
- - Line
- - Handle
- Printing (if necessary, a wax)
Flash should be in accordance with their job description. In any case, this work in all companies is conducted according to General principles. First you need to number each document in order. Don't forget to remove the papers all paper clips, metal staples and pins.
Start sewing so that leaves you free to read. For this do the clerical awl four holes vertically in the center of the left margin of documents. The distance between the holes should be not less than three inches. It is convenient to use a desktop machine for the firmware and binding of documents A-4 format. Use it to create necessary folders is not difficult – he can immediately drill a stack of paper up to a thickness of 10 cm.
Use for zipping documents special connecting needle, and Bank twine or strong nylon thread. In extreme cases, it will be possible to lay down common threads. Typically, the documents are sewn twice, that leaves more reliably fastened. This is especially important if the business prepares for the eternal archive.
Leave the loose ends of yarn or twine approximately 6 cm They will need to push through the Central hole on the underside of the latter and tightly knot.
Seal stationery glue the knot and ends of yarn in a circle (diameter about 4 cm) or square (4 x 5 cm). The figure must be cut from construction paper white.
Stamp so that it partly went on a paper sticker, and one edge - on the last leaf stitched case. You can also fill this place with wax.
Wait until the glue dries. Then put directly under printing, specify the number of sheets filed in the case and put the signature of the official. Add page label and enter the date of the certification. Also filed copies of documents from a few sheets, it is necessary to seal with signature, date and inscription "true Copy".
Twist the case intended for temporary storage, in a soft cover, and the documents for the long – life archive into a solid. Indicate on stitched business deadline.
Careful work with a drill binding machine – during operation it is very hot, and you risk getting burned.