Advice 1: How to write the text of the official invitation

Writing and sending invitations is one of the important stages of preparation and carrying out of any social events. Literary style is determined by the formality and content of the invitation (motivation to participate). As etiquette speech genre, the invitation has its own structure. But the brevity of this genre, it's very simple.
How to write the text of the official invitation
Select the best treatment. It should match the image of the destination and the level of your communion with him. Currently, in the Russian language are used for the treatment of "sir" (reduced Mr), the "lady" (Ms.), "of the Lord." Official wording: "Dear Mr. ..." always accompanies the name. Can contact by name and patronymic, the form "Lord" is omitted. For Example: "Dear Pyotr Semyonovich."
Identify the basic sentence (or text) the official invitation. Here you should indicate who invites, why and where. The wording needs to be strict, literary, and grammatically and orthographically correct. Usually formulates a complex sentence with a participle, uses the full and official name of the institution and organizers. For example: "Siberian state industrial University invites...". At the prompt using speech patterns:

• You are welcome (you) on/to participate in...

• I have the honour to invite You...

• sent You an invitation to ...

• let me/allow me to invite You to...

• with pleasure we invite you ... .
Specify further what the event is, what is the purpose or what the subject. For example: " take part in the presentation of the results of the development master plan...", " a Banquet/celebration on the occasion of...", "...for the celebrations dedicated...". Specify where, when and what time the event will take place. This information may also be given in a separate sentence, if the previous was very high.
Email if required, where and are obtained or purchased the tickets. And also, if this is important, place a request to confirm acceptance of the invitation or participation. Use the phrase "Please confirm your acceptance/participation/your arrival...", and specify in what way invited to do it better by letter, by Fax or by phone. Finish the invitation with the standard phrase "With respect ...", specify the name and maybe position.

Advice 2: How to end a formal letter

Any office worker, sooner or later faces the need to write a formal letter. Rules of business etiquette emphasize that the rest of the letter is no less important than the starting point of your message.
How to end a formal letter
You will need
  • the exact address of the recipient, envelope, copies of the documents attached to the letter
Before proceeding to the final part of the letter, proofread. Check the text on the lack of grammatical and spelling errors, errors and inaccuracies. If the contents of the letter you completely satisfied in the last paragraph, once again in a brief and intelligible form, repeat the main thesis of your writing. Thus, you rezyumiruya his message, making it easier for the addressee, preparing and writing a response.
In the case that the official letter should make copies of documents after the paragraph back a few lines and indicate in the "list of documents. The list should be numbered. Photocopies of documents to the letter will apply in the order in which they appear in the list.
Finish a formal letter polite and correct turn of phrase, such as: "I hope for fruitful cooperation". Also, in business transactions it is customary to end letters with phrases such as "sincerely", "sincerely", "respectfully". Next, be sure to put your initials and date. Don't forget to print the following text to sign next to your name.
Start to fill the envelope. The recipient's address is written in the lower right corner, the sender's address is written in the upper left. Be sure to specify the correct index in this case, the letter will reach the addressee faster.
An official letter is better to send via mail as registered letters with acknowledgment of receipt. In this case, you will have proof of receipt of the letter by the addressee.
In an official letter be sure to include your phone or email address. It is often a necessary tool for a quick solution to the problem mentioned in the letter.
Useful advice
Before you end a formal letter, let me read it with a colleague or supervisor. The side view will allow you to notice those mistakes which you have not paid attention.
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