Place your order for a formal reception. Here, specify the name of the customer, the date of negotiations. This order may appoint the person responsible for the design of the invitations, as well as coordinate the date and venue of the event with the counterparty.
The airport list of those individuals who will plan activities, report on the results of the vote. Be sure to specify the terms of delivery of documents to the accounting Department.
List in order those individuals who will participate in an Executive event. Familiarize yourself with the order all persons who must sign and date the review.
Make a plan-program of official reception. Here specify the purpose of the event (for example, to execute the negotiations with the counterparty and following the transaction date), place and date of the event. Also, provide a list of those people who take part in this reception.
If possible, ask the invited partners a list of participating entities. This is to ensure that you could pre-calculate the amount of hospitality expenses. Coordinating the list of participants and the venue of the reception, discuss the date. If necessary, make a list of activities. For example, airport pick – 8.00 am; arrival at the restaurant 09.00-09.30; presentation 09.30-11.00, etc.
Make cost estimates. Here specify the name of cost and maximum amount. For example, transport service – $ 2000; a formal dinner – 10000 R.; catering services – 3500 R. At the end summarize.
By results of carrying out Executive activities report. Here again enter the place and date of the event goal. List of participants and activities undertaken. Highlight the results and calculate the total cost.
Advice 2: How to write the correct order
The current economic activity of any enterprise is accompanied by the need to issue the orders. The order is signed by the head of the organization or the person who performs the duties of the head under the power of attorney or order. The orders govern all spheres of activity. Their content can refer to relations with the workforce, contractors, paperwork, disciplinary actions and rewards. To write the order, it is necessary to follow a clear structure.
Specify details of the order — the sequence number in register, date of publication, legal form and name of organization.
The preamble of the order provides a description of the events preceding the order, that is the reason why you want the publication of the order. For example: in connection with conduct of organizational and staff measures; to conduct the acceptance of the goods under the contract.
Descriptive part order must contain the required disclaimer. Here, specify the law or other legal act underlying the orders. This can be the article of the labor code, law "On limited liability companies , Law On accounting . In order to refer to the local regulation of, or Provision for payment of labour, collective agreement.
Specify the administrative action of the head: command.
In the operative part of the order, list the steps necessary to implement this order. In this part you need as specific as possible to indicate what the official must do a particular action: to calculate, to draw, to take. It is advisable to determine the time to perform these actions.
The final part of the order must contain the signature of the Director.
Acquaint under a list of employees to which the implementation of the order. This must be done within three days.
The original orders shall be stored for 5 years. Personal files of employees, including orders for admission, discharge should be kept 75лет.
When an organization documents with unexpired retention period are transferred to the city archives.