A prerequisite for the preparation of the document is the presence in the upper-right corner of data about the statement of regulations. Usually, it is marked "Claim", position, surname, initials and signature of the person the parent organization and the date of approval. Approving the position of the neck is stamped the same parent organization. The title of the document considered all phrase that refers to the word "Situation..." (E.g., "regulations on business", "regulations on the structural subdivision").
Neposredstvennogo, the contents of the regulations on the company includes the sections (parts), for which specific requirements are necessary. Usually, the names of the sections of the regulations on the company uses common headers such as "General", "modules", "Functions","Basic rights and duties", "organization", "Relationships", "Evaluation activity".
Section "General" contains General information about the company, full and abbreviated name; who is subject and who the company is headed, who is appointed and who is released, the sphere of competence of the Manager. This section lists the documents that the company is guided by. It can also include additional information on official forms and seals the organization.
In the "Main tasks" and "Functions" are interpreted the global objectives set before the company and the tasks that need to be addressed during the activity; list all types of work (training, development, provision, participation, implementation, etc.) necessary to achieve the goals.
Vested in the company through the head of the rights and obligations described in the section "Rights and obligations". Specifies that you can prevent, control and what to demand from the team, what actions to take to implement the functions.
The title of the section "Relationship" speaks for itself. This part is formulated by the interaction of the enterprise with outside organizations and internal structures (if any) in the production process.
In the position of an entity can be a separate part to allocate, whom and how is the control activity of the enterprise, the timing of inspections and the frequency of submission of reporting documents, etc. you Can enter a section which indicates who has the authority of reorganization and liquidation of enterprises and describes how these stages.
The position of the company signed by the Director and coordinated with the major officials of the enterprises (chief engineer, chief accountant, Deputy for personnel and regime, etc.). Is issued in one original copy which shall be deposited at the office or Directorate of the company. If necessary, made a copy of this document.
Approval of the "Regulations on the enterprise" may be regulatory document (instruction, order) or approved directly by the head of the parent organization.
Activities of the Director can be identified in the company's position in a separate section, which will contain subsections for the chief: "General", "Qualifications and the required level of knowledge", "Basic duties", "Rights", "Responsibility".
Advice 2 : How to make the situation about the organization
The situation about the organization the document on the basis of the activity of state and municipal non-commercial organizations, which perform their functions at the expense of the respective budgets. To them in the first place, are the bodies of power and administration. This document defines the status of the organization, the tasks and functions it was designed to perform, the order of activities, rights and responsibilities. The legal status of this document is defined in article 52 of the Civil code of the Russian Federation.
Determine what type of document it is necessary to develop for your organization: a model, sample or individual. A typical and exemplary situation, develop subordinate organizations, departments, branches and representative offices, of the same importance in the hierarchy of controls and performing the same activities. Individual Provisions of the organization are developed on the basis of the model and estimated.
The situation about the organization match on a standard sheet of A4 paper, provide in the upper right margin of sheet the stamp of approval of the parent organization, he subsequently shall be signed and certified with the appropriate seal. Write under it in the middle the name of the document, it should be one with a title to the text.
In the main text of the paper should be the sections which are General provisions, describes the main tasks and functions, and specifies the rights and responsibilities. Right, set the volume, which are necessary to implement those functions that are assigned to this organization. This can be, for example, the right to correspondence, the implementation of any activity, publication of normative and administrative documents, the right to request information and issue regulations.
In the position of the organization describe how the leadership of the organization, its relationship with the authorities. Indicate in a separate section of the control procedure, inspection and audit of documents and activities for reorganization and liquidation.
To the document was legally valid, approve it to the higher authority. As a rule, the approval of the regulation on the organization of administrative documents held by a higher organization. It can also be approved directly by the head of the body without proper documents.
Advice 3 : How to make provision for the Department
Many, even very large enterprises have in their structure units or departments where employees perform certain similar functions, however the challenge facing this unit. The position about the Department – the local normative act, which establishes the roles, rights and responsibilities of that particular Department and its employees.
Position about Department reglamentary his daily work and determines the order of evaluation, control and acceptance of its results, as well as the liability of the members of this unit. The basis for the provisions Department is the standard document regulating the work of these services in this particular industry. As a rule, developed the position of head of structural unit or group of specialists, coordinated with the accounting Department, lawyers and personnel officers, and approved by the Director.
Position about Department make in accordance with GOST R 6.30-2003. Cover page use a form of your company, which should be reflected not only the full name of your organization, and, if available, the name of a superior. Write on it the name of the structural unit, registration number, vultures and approval, the document header.
Consider the main sections that should be reflected in the structure of this document. Usually, it includes General provisions, lists the tasks and functions of the division, the rights and obligations of employees. Complete the text follows the final General provisions.
In General terms reflect the status of the division, its subordination, and in the General structure of the enterprise. It should be spelled out the procedure for the appointment and removal of a Director, his replacement at the time of illness and holidays. Here list the procedure for admission and dismissal of employees.
List the content of the tasks facing the Department, formulate the main directions of its activity. In the functions section describe in detail the activities of the Department, areas of responsibility and degree of autonomy of the departments in management decisions.
Make a list of rights and obligations which you must have the members of this unit in order to solve the indicated tasks.
The individual points define the order of actions of the head of the Department and its employees. List those positions for which responsible is the head, and those where the responsibility is collective. It should be differentiated depending on their positions and, respectively, from the job. Define the qualification requirements for the positions of Manager and other posts in accordance with the staffing.
In conclusion, we reflect the order of interaction of the Department with other structural divisions of your company and conditions to ensure its activity, the presence and number of computers, office equipment, phones, etc.