Prepare the template for the first and subsequent sheets specifications according to GOST 2.108-68. Templates are A4 sheets with images on them tables with graphs "Format", "Area", "Position", "Designation", "Name", "Number" and "note". At the bottom of the sheet should be placed the main inscription, which will show the name of the developer, reviewer, and other information about the document.
Complete the sheet. Specify the name of the developer, reviewer, and who will approve the specification. Enter the ordinal number of the sheet and specify the number of sheets of the document. Don't forget the last sheet to make the sheet for registration of changes to the template can be found in GOST 2.503-90. In this sheet, there are changes that will be made to the document during the whole time of its existence. If the specification fits on two sheets, the sheet registration changes not included. If the number of the specification sheets is three or more, is added to the sign-in sheet. Thus, in the "Sheets" in the sheet can not stand the number "3" (or "2" without the registration list, or "4" with the sign-up sheet).
Sign the sections of the specification. The section titles are written in the column "Name" and underlined by a thin line. Sections of the specifications are in the following order: "Documentation", "Complexes", "subassemblies", "Details", "Standard products", "other articles", "Materials", "Sets".
In the section "Documentation" write the symbols and names of the design documents, which are available on the product. First, as a rule, is the Assembly drawing, then other supporting documentation, e.g. statement of specifications, process documents, instructions, etc.
Fill in the sections "Complexes", "Assembly units" and "Details" the names and symbols of the corresponding parts or components included in the product. It is recommended to arrange them in alphabetical order and with the same combination of letters in the designation, in the order of increasing serial numbers.
Do not forget to specify the item number, which is a detail or an Assembly unit drawing), the format of the sheet on which the drawing is depicted the relevant parts. For prefabricated units in the specification are introduced, refer to their specifications and are, therefore, in the column "Format", select "A4".
Fill in the other sections of the specifications. In the section "Standard products," write the products made by interstate, state and industry standards (e.g., fasteners). In the section "other articles" written products, applied according to the technical specifications (resistors, capacitors, etc.). In the section "Materials" shall include all applied in the product materials and their amounts (paper, cables, etc.).
When making specifications always leave extra lines in each section. In the conditions of modern production in the product may include additional parts or sub-assemblies that will need to enter the specification.
Advice 2: How to do specification
Process that requires attention - drawing up the specifications for the product. A BOM is a list of designations and names of Assembly units and parts included in the product.
Prepare the templates of all the specification sheets in accordance with GOST 2. 108-68. The template is A4 format, which shows the table with the graph, "Format", "Position", "Area", "Name", "Designation", "Number", "note". Basic data should be placed at the bottom of the sheet. They should be specified the name of the developer and the reviewer.
Fill in the fields with basic information. In addition to the name of the developer and the inspection, specify and name the officials responsible for approving the specifications. Make sure to put the ordinal number worksheets and specify their total number. On the last page must be a fixed registration of changes (according to GOST 2.503-90). In this section at all times during the production necessary changes. However, if the specification of the products placed entirely on two sheets, this section is not provided. A sign-up sheet is added if the number of sheets is three or more.
Sign all sections of the specifications. In the column "Name" enter the names of the sections and mark them with a thin line.
Write the name and designation of the design documents in the "documents" section. Usually the first is an Assembly drawing, hereinafter, the accompanying documentation (instructions, a list of technological documents, etc.).
In the sections "Details", "Complexes" and "subassemblies" make your symbols and the names of the corresponding parts and assemblies that comprise the product. It is recommended to arrange them in alphabetical order.
Specify the position, that is the number under which is an Assembly unit or detail in the drawing, the sheet format.
Don't forget to fill out the remaining sections. Write in "Standard products" products made by industry, government, and international standards. In the "other products" issued in accordance with TU (technical conditions). In the section "Materials" include all materials used in the unit, and the number of them.