Remember, the track sheet should be issued by either enterprise Manager or another employee (for example, the driver of this car). Moreover, it contains information only about one working day (change) of the driver. No put the previous sheetand will not issue a new one, so need to fill it out accurately and on time.
Before the issuance of the track sheetand it should start to fill up Manager. To this end, he fills a special and approved form. It indicates the full date of issue (day, month and year). This date must match the date shown in the register of travel of the sheets, which is also filled with the Manager. In addition, the track sheete must be filled in the column "operation mode", which fits the code or that the employment schedule (weekdays, business trip, work in weekend or public holiday, on schedule or off it, etc.). This is the line to fill to the driver accrued wages.
Also the track sheete is necessary to specify what kind of car (its make, license number and type) leaves for work. In addition prescribed and even garage room. In the case if you use additional tools (such as trailers), the relevant information about them (number, make and type) recorded under "trailers".
Later in the track sheet information relating to the person that will use this motor vehicle. Therefore, in the line "accompanying person" must be written his name and initials.
In the section "driver and vehicle" enter actual time of departure and arrival of the car, pointing hours and minutes. If the car is used only once, then you need to fill in the information line "in whose possession". Here you must specify the name of the organization or person of the customer. Do not forget to include the line "arrival time". It should display information on the time (hours and minutes) when the car arrived to the customer.
Also on the form of the track sheetand indicate how much fuel was granted subject to a remainder from the previous day. The correctness of the track sheetand check the driver's license of the driver, the produce Manager, and then signs the document.
Trip sheet for taxi drivers there are extra line - counters.
Advice 2 : How to fill in the waybill
Directions is one of the primary documents for the accounting Department of the enterprise. On the basis of its drivers accrued wages, takes into account the mileage of the car fuel consumption. The form is standardized and approved by Goskomstat of Russia from November 28, 1997 No. 78.
You will need
- - directions form corresponding to the type of the car;
- - data driver.
Track sheet issued by the Manager or authorized employee of the organization in a single instance. Typically, the sheet is given by 1 business day, but in the case if the employee goes on a business trip, may be issued in a few days.
Indicate on the front side of the track sheetas: serial number, date of issue, brand and number of the car. Put the seal and stamp of the organization. If the transportation requires a license, make a mark in the "License card".
On the reverse side you need to specify the route of the car: mileage, destination, time of departure from the garage and return. These data will be considered by the accountant in the payroll driver and for decommissioning spent fuel.
The section "the result of the work of the car for a change" is filled in by the accountant. When hourly wages it is necessary to specify the number of hours worked. The amount is specified in line "For hours, RUB, COP.," in piecework - data fit in the line "For mileage, RUB, COP."
Put a stamp on the passing of pretrip inspection, indicating the date and the exact time. It should also be full name and signature of medical worker who carried out the inspection. No stamp is threatened by the imposition of a fine in the amount from 1000 to 5000 rubles.
To make corrections in the track sheet you need, assuring them of signature of the responsible persons, indicating the date of adjustment. All issued sheets register in the register of travel of the sheets. It consistently record the date and number of the issued sheetand the data driver, be sure to have the signature of the dispatcher and the driver received a travel sheet.
If the driver is missing waybill, he can be fined according to article 12.3 of the Code of administrative offences.
For cars used waybills forms 0345001, and for cargo — 0345004 and 0345005.