You will need
- - a statement of the employee on the provision of leave to care for a child up to the age of one and a half or three years.
Ask the employee on leave for pregnancy and childbirth, to write a statement of grant of leave to care for a child. Call her on the phone before the end of her vacation and maternity leave, as she can forget about it. Tell us how to write a statement of grant of leave to care for a child. For this it must specify the date of the leave, the date of birth of the child and the duration of leave.
Find out from the employee how much time she will be home with a child and a half or three years. Let her indicate in the statement that the vacation she needs to achieve a child age one and a half or three years. Count with her, what the child turns this age - it will be the end date of the leave. Explain to the employee that to work she needs to go out the next day after the specified date.
Make an order of grant of leave to care for a child on the basis of statements written by the employee indicating dates of its beginning and end. Mark monthly timesheet time tracking form T-12 or T-13 leave to care for a child your employee from the date of commencement of leave the date of his termination symbol coolant or digital code 15, regardless of which period he given the age of the child age one and a half or three years.
In labor law there is no separation of leave to care for a child for periods of up to six years and a half to three years. However, this conventional division is necessary for the purposes of payments of state benefits. Therefore, the selected period of duration of leave to care for a child up to the age of one and a half or three years is required to indicate in the application for granting such leave.
Advice 2: How to celebrate the holidays in the table
In the administration of employee leave, which relies each specialist engaged in the performance of duties under an employment contract of more than six months, the marks are made not only in the graphics leaves, but in the Timecard. The latter is conducted for employees with time-based form of payment. The document is filled out in printed form (T-13) and by hand (T-12).
You will need
- - the form of notification;
- form of order (form T-6);
- - the form of report cards;
- - the form of the notes-calculation;
- - vacation schedule.
When rest time is established by the schedule of vacationRH, for two weeks prior to accruing the vacationand personnel officer prepared a notice to the employee. The employee shall be warned in writing. In the notification email, the company vacation. On one instance document, the technician shall affix their consent in the form of receipts and reports to the employer. The second copy of the specialist leaves.
Three days before the start of the leaveand the Director issued an order. Use form T-6. Specify a number of days. Enter the start date, the end of vacation. Sign the order signed by the Director, the chief of staff. Familiarize the employee with administrative documents on receipt.
With the order of leavee refer the employee to the accounting Department. There is a specialist to complete the note-calculation. It specifies the amount of monetary compensation, calculated by the accountant based on the average earnings of the employee.
In the sheet of accounting of working time in front of the personal data of the employee, his position, written in the second column of the document, the personnel numbers specified in the third column, in the top row enter the symbol. This code is stamped in the administration of the worker in annual holiday. When the employee will be entitled to extra rest days stipulated in the collective or labour contract, put "OD". In granting the leavebut without pay by agreement with the employer, enter the letter code "OD".
In accordance with the instructions on conducting the sheet of the bottom line to affix anything don't need, that is, this field is blank. Many recruiters say the period vacationand to the end. But to do so is undesirable. After all, the company can be circumstances in which the supervisor may withdraw the employee. In this case, the incorrect entry is crossed out with a single slash. The top fits correctly designation, shall be signed by the person responsible for conduction. After that document is given at the signature of the Department head, personnel officer. When the Timecard is certified, to fix bugs is not allowed.
Advice 3: How to reflect leave on the Timecard
The employer sending the employee to a vacation, needs to execute all necessary documents. This includes the order granting leave, and vacation schedule, and the personal card and the sheet of accounting of working time. The last document necessary for the subsequent calculation of wages and other payments. It is made using either the unified form T-12 or T-13.
You will need
- the sheet of accounting of working time;
- - order of vacation.
The sheet of accounting of working time is only one instance of chief accountant, accountant or head of the organization. All marks should be recorded only on the basis of supporting documents, for example, if the employee went on leave, in the local normative act, the information is recorded on the basis of the order Manager.
Opposite the name of employee in the cells where you put the number of hours worked, you must indicate the alphanumeric code of the type of working time. This code depends on the nature of the holiday, after all, under the Labour code it can vary. For example, if the employee went to paid annual leave, timesheet time tracking write and code 09. In accordance with the labor law, an employee may be granted additional days off in the statutes label them as "OD" and 10.
If the employee went to paid educational leave, it is also specified in the sheet of accounting of working time. In the cells enter the letter "U"and the number 11. When is unpaid, the document must write "UD" and 13.
On the basis of a medical certificate the employee may be granted leave for pregnancy and childbirth. The sheet of accounting of working time these days also need to be recorded, the cells enter the letter "R" and code 14. If the employee is on leave to care for a child up to three years, in the document, indicate "standby" and the number 15.
The labour code provides for the employee to use leave without pay. In this case the employer has on the basis of the order to make the information in the table by putting "TO" and or 16 "OZ," and 17.
Note that public holidays are not listed as a vacation rental. They are denoted as usual, i.e., with codes "b" and 26.
Advice 4: How to reflect a hospital in the table
In accordance with article 91 of the Labour code of the Russian Federation every employer, irrespective of forms of ownership of enterprises required to keep a register of working time. The table has two standardized forms T-12 and T-13, approved by Goskomstat of the Russian Federation from 5.01.04. All types of working time are recorded alphanumeric code.
You will need
- - table T-12 or T-13;
- - 1C.
The time sheet in your enterprise must complete an authorized officer, which assign the order. Keep a table without errors and corrections, as it is a document not only of the account of working hours of each employee, but shall be presented for tax and statistical statements.
You can fill any form of time sheet. Unified form T-12 is designed not only for tracking time but also to account for employee benefits, section 2 remuneration may be left blank. Form T-13 is only for time tracking. All timesheet details you can enter in the program 1C.
Mark in the table the leave for pregnancy and childbirth leave or leave associated with the adoption of a child-letter code "P" or code number "14". Leave to care for a child up to three years "coolant" or "15". Sick list – "B" or "19". If the temporary incapacity associated with electrical injury, care for a child or sick family members, and also with the quarantine that appear in the chart of letter code "T" or a digital code "20".
If you do not know the reasons for missing employee, you have the right to leave blanks to determine the cause of absence or put a letter code "NN" or number is "30" which implies unclear the reason for the absence.
The correctness of the schedule may verify the employment or tax. Tax check not only the correctness of the number or letter codes, but the data presented correlate with the estimated payroll. Discrepancies in these documents threaten huge administrative fines, as saying that not only accrued wages incorrectly, but incorrectly withheld and deducted taxes (article 120 of the RF Tax code and article 5.27 of the Cao RF).