Make a sponsorship agreement in two copies, corresponding in form a deed of gift. Specify document information about the sponsor, the size of the transferred funds, the purpose for which the transferred funds (e.g. the holding of an event, equipment, etc.). Check the contract of the advertising sponsorship goal donations, if any, and necessarily in detail shall describe the conditions and type of advertising.
A report on prima-the transfer of advertising services. Reflect the purpose of the transfer of funds of the organization in the primary documentation, unless the contract will be drawn up, which will also eliminate the possibility of occurrence of problems with tax inspection. Don't worry about the actual use of sponsorship funds. According to the Resolution of the Federal WZO from 18.08.2005 year, it doesn't matter.
Will issue a cash receipt for the amount received, make an entry in the cash book and grant the sponsor the completed stub from receipt. Take the payment order and Bank statement in case of cashless transfer of funds.
A report on the prima transfer or invoice in the case that sponsorship is not about money, but in the form of property. Retain documentary evidence of your advertising campaigns, which were organized on the basis of the contract. For example, text announcements, printed publications, etc.
Not consider the amount received in sponsorship, in taxable funds. Such proceeds are not taxed.
Spend the funds in the accounting records under Debit of account 51 "Settlement accounts" and Credit of account 62 "Settlements with buyers and customers" subaccount 62-2 "Pre-payment".
Advice 2 : How to write a letter of sponsorship
Sometimes in life there are situations in which a private person or organization, it is urgent to find a funding source. Financial assistance may be required for the implementation of the project and for ongoing activities associated with good intentions.
First of all, clearly define the direction in which you intend to get sponsorship, because many foundations and charitable organizations are highly specialized and have limitations on some powers. For example, provide only technical assistance or Finance only projects of individuals, or cooperate only with legal entities.
Collect from different sources all the necessary information about potential donors, map their plans with the specifics of your chosen Fund.
Take the initiative in establishing contact: a) call your sponsor; b) set up a meeting with a representative of the organization; C) send a letter of request, containing the essence of the project and request forms. This procedure is likely to require some financial costs, depending on the remoteness of the facility (it might not be representative in Russia). But the letter-request is the least expensive way future communication with the sponsor.
Make an application for financial assistance. Do this very succinctly, without unnecessary phrases, and definitions. If you are at a loss when making this business letters, refer to a specialist.
In the application, specify all the necessary information: a brief project description, information about its objectives, goals, and relevance of the problem being studied and about its prospects and planned results. Don't forget to submit all the necessary information about the applicant.
Complete the cover sheet and compose a summary of the project.
If you have any questions, enter in the search field of any search engine the word "funraising". Despite the fact that as a result you can get a few thousand references to ' various sites, the most popular queries will help you familiarize yourself with all the necessary materials and recommendations.