Advice 1: How to write a letter to the Ministry

Difficult circumstances, negligence of minor officials "on places" or active position in life sometimes force us to enter into official correspondence with state authorities. A well-designed letter, provided with documents confirming the stated facts will help you to quickly decide the fate of your appeal.
How to write a letter to the Ministry
You will need
  • - a sheet of A4 paper;
  • - fountain pen;
  • computer;
  • envelope;
  • brand;
  • - copies of documents confirming facts specified in the letter.
Instruction
1
Write a letter to the Ministry in two ways.Method # 1. A letter you write in electronic form. As a rule, for reception of electronic communications (Internet addresses) on the websites of public services apply specialized software which provides the fields you need to fill in the details. You will only need to present the application in a free form. The answer of the Ministry you will receive in electronic form and in written form.Method # 2. A written request can be written by hand and printed using a computer. The letter is written in free form. No special rules for writing addresses of citizens in bodies of state power does not exist. But still, does not hurt if you follow some rules of business correspondence.
2
Correctly fill in the details of the letter. In the upper right corner of the sheet write the name of the state body where the treatment. Next, specify the position, surname, name and patronymic of the recipient, just write below the full postal address of the recipient. Under the recipient's details, write your surname, name, patronymic name, your full postal address and phone number for communication.
3
Politely refer to the addressee, for example: "Dear Ivan Ivanovich!". Next, state the nature of your treatment (proposals, applications, complaints). List in the letter attached copies of the documents confirming the facts indicated in the appeal (if you have them). In the end sign your name, legibly write your name with initials and enter the date.
4
Written letter can be sent by mail. Treatment along with applications put in the envelope. On the envelope legibly write the recipient's address, previously proved its relevance, and your return address. Be patient in waiting a few days for delivery and registration of letters, as well as the required 30 days to review the letter and prepare an answer. It is possible to divert mail to another Department (will notify you about this in writing).
5
The appeal along with the applications can be handed personally to the office of the Ministry. Then please be a copy of the address where you will stamp with the date of registration. In this case you will reduce the waiting time for a response due to postal services and registration.
Note
According to the Federal law of 02.05.2006 №59-FZ (article 11), your appeal will not be accepted for consideration:
- if the letter does not include your name or mailing address;
- if a written request illegible and cannot be read.

Send, as attachments, originals of the documents. Photocopy.
Useful advice
Before writing a letter to the Ministry, find out the competence of units will be addressed to your appeal. Specify the surname, name, patronymic and position of the addressee.

Perhaps you believe that the solution to your question must deal with more than one Ministry, and jointly with another Ministry or in any Ministry. In this case, write letters to multiple addresses with the same content. In the list of applications, specify where you have sent the letter and attach a copy. This course will allow you to significantly reduce the time a response is received.

Advice 2 : How to write a request to the organization

Not always needed information can be found in open sources. Therefore, citizens and legal persons have the right to appeal to competent authorities with requests to provide the necessary information. These requests must be made in the form of queries. The query text is written in any form, but there are certain rules of design.
How to write a request to the organization
Instruction
1
Before writing the query, specify which organizations can provide you with the requested information, not to receive as a result of waiting for a response that such information your addressee does not have.
2
If you write a request on behalf of the organization, to write it on her official letterhead and sign by the head. In the upper left corner indicate the position of the head of the addressee organization, its full name and postal address. Note that, as to every official document to the query requirements of literacy, correct spelling and logical presentation of the text.
3
Titling the document as "Application" or "Request". In the title part, if you are an individual, enter your surname, name and patronymic, residential address and contact phone numbers, e-mail address. The more information you provide, the more quickly you can wait for a response.
4
Treatment should start with the words "Dear Ivan Ivanovich!", putting a name and a patronymic of the head of the organization-the addressee. This information you can look on the Internet or ask for their receipt in the Secretariat of this organization.
5
In the body of the request must specify the purpose for which you require the requested information. If this information does not apply to commercial or state secrets, not against the law to provide personal data, you may expect a response.
6
In that case, if the information was not provided within the time provided by law or internal documents of the organization regulating the processes of record keeping, write the query a second time, putting in the text that it is secondary. If this response time does not arrive, you should file a complaint with the parent organizationonly then you will be able to go to court with a complaint for not providing the requested information.

Advice 3 : How to write a letter to the provider

The complexity of business correspondence familiar to many. When composing a letter to their suppliers not to miss a single detail. It is from a correctly formatted letter sometimes depends, how will develop further relations with the company.
How to write a letter to the provider
You will need
  • Company details;
  • details of the addressee;
  • the rules of the company on the conduct of business correspondence;
  • supply contract;
  • the legislation of the Russian Federation (civil code).
Instruction
1
When composing email provider, the first step is to write a stamp with the company details. Faceless letter may not have any influence on the addressee. Correctly make out the name of the organization, if necessary, write to the Department and position of the person who accesses the provider. Details of the organization should be specified in the beginning and the end of the letter. There should be legal and physical address, phone number. In addition, write to whom the letter is addressed.
2
Be sure to specify on what basis of documents valid cooperation between the organizations. So the recipient will quickly find the documents needed and understand what was going on in the body of the email.
3
Please contact the addressee with respect, if you know the name and patronymic, then it is advisable to call the recipient in the letter exactly. Describe the body of the letter on the issue. Should details, dates and facts to describe all the necessary details. Complete letters stating what it is you want from the vendor. And specifically targeted to email your requirements, the request or petition. We can not allow ambiguity said, because the ambiguous phrase may be followed by wrong response.
4
Sign up at the end of the text. Date treatment also need a signature. In most cases, a letter to the supplier sealed or stamped. In some organizations there are some rules to check whether your organization has such a standard.
5
Print out two copies of the letter to the text and date of the letter in any desired moment was at hand, it is advisable to file a copy in outgoing documents.
Note
Ask the supplier not only oral, but a written response from the vendor - so you can protect yourself from various kinds of ambiguous situations.
Useful advice
Always be respectful of business partners. Official letter allows you to document the negotiations, to fix the achieved conditions.

Observe all rules of business correspondence and act according to the laws and regulations of the company. It was guided by this knowledge, achieve a respectful and beautiful relationship with the supplier.
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