You will need
- - personal card of the employee;
- - documents confirming the new information about the worker.
Ask your employee to bring documents confirming change of personal information. If the employee changed the name in connection with the marriage, you need marriage certificate and new passport. Changing the address of the place of residence, address of temporary registration you will need the passport of the employee or a certificate of temporary registration. Make copies of documents brought. Place copies in the personal file of the employee.
Check in the employee's personal card information, old one feature, right or top carefully insert the new information. Next to them specify the details of the document on the basis of which was made of the change (marriage certificate, passport, etc.). Assure you made changes, that is, specify the position, enter his signature and the printed name and the date of any change.
Cross out the incorrect entry in the employee's personal card one neat feature, if you accidentally made a mistake in its design. Over the mistaken entry above or to the right, enter the correct information, next to it write "Corrected to believe" and assure correction by his signature.
You can print the page of the personal card, putting in the appropriate section of the new worker information. In this case, on both pages of cards (new and old) a notation of substitutions in connection with changes of personal information about the employee.
If the employee's personal card filled before the end of any section, then complete and print the loose-leaf to it, making this mark at the end of the filled section of the card.
Advice 2: How to change the legal address
At any time the organization may change the registered address. As it is written in the founding documents, this is followed by the procedure for state registration of changes. Often changing of address occurs when you change the actual mestorapolozhenie face, the change of the General Director (if the legal address of the organization is the address of the residence of the Director), the change of residence of the head of the organization.
You will need
- - application form 13001;
- - report of meeting of founders (shareholders) of the company;
- - the Charter;
- - certificate of incorporation
- - receipt about payment of state duties.
You need to hold the shareholders meeting and make a decision about changing the legal address. The meeting should be a Protocol in written form.
Fill in the application form 13001, tab on change addressand organization. The signature on the statement you need to notarize, this will require another certificate of incorporation issued not later than a month ago.
The tax office at the place of registration of the legal person provide a package of documents: meeting minutes, completed and notarized by a notary statement, the payment receipt of state duty, the Charter, INN, the lease on the premises (certificate of ownership), which will legally be the organization.
When applying the tax inspector will give you a notice with the date when you need to be advised of changes in EGRUL. Changing the legal addressand the corresponding entry in the registry lasts for 5 days. If you are not able at the appropriate time to receive the documents, they will be sent to the new legal address of your organization.
You will receive a certificate of registration of amendments to the constituent documents, as well as a new certificate of registration (TIN). The VAT number will not change, changes only CPR, which indicates belonging to a certain tax.
If in connection with the change of addressand your new address falls under the supervision of another Tax inspection, you must deregister the organization in the old office and put on record in a new. In this regard, will also be necessary notices of extra-budgetary funds (Pension and HIF) on the change of legal address. If the city has several territorial offices of the funds, you first will need to remove your organization from the register at the previous addressand then to put on the account in off-budget funds on a new address.
For the late notification of extra-budgetary funds about the change of the legal address and as a consequence of changes in the constituent documents, may be penalized.
After the change of the legal address don't forget to inform the Bank where there is a current account of your organization.
Advice 3: How to make the missing entry in the labour
The conduct of the personnel office, in practice there are situations when you or a member of your organization suddenly find that in the workbook omitted the records of his transfer to other positions or the assignment of a new category or categories. To fix the error, proceed as follows.
You will need
- - employment history of the employee;
- - the order on transfer the employee to another position or assigning him to a new category or category.
Find HR order on the employee to another position or assigning him to the category of qualification or categories on the basis of which should be made the entry in the work book. If for any reason personnel documents such an order is missing, then it is necessary to issue.
Make the missing entry on the transfer of employee or the assignment of a new category or categories, under the consecutive number following the last existing record in workbook, with an indication in column 2 the effective date of the transfer (if the workbook is write the date of dismissal) and of the corresponding order in column 4 of the work book. Changing the chronological order of employment records is not a violation of the Rules of work books and Instructions for their filling in, as they have not specified a clear requirement to introduce the date of recording from earlier to later.
If the employee is dismissed and you have already made in the work book record of his dismissal, signed and sealed, then missed the entry on the transfer complete in the following way. Make the missing entry in the work book of an employee under the serial number following the number of an existing entry of dismissal, with an indication in column 2 of the same date which was specified in the previous entry. In column 3, with the particulars of the transfer or assignment of a qualifying category or categories, write the actual date of transfer, in column 4, specify a reference to a personnel order. Again put down his position, signature and seal of the personnel Department, and familiarize the employee with the entryYu in the workbook.