You will need
- - diary;
- - the standard daily schedule of the Director;
- - list of current events with the head.
Determine your standard daily routine. Some activities are repeated from day to day, others are one-off. Formulate plans for the coming week and month. Arrange upcoming events in order of importance. In the end, you should receive a list of tasks, arranged in a particular hierarchy.
Include in the daily routine those activities contained in the work plans of the organization or enterprise for the quarter, semester and year. Gather by departments and structural subdivisions of the information on control and inspection activities, in which you must participate.
If the scheduled event scheduled at a specific time, group them and fill in a work diary in the order of priority of implementation. Make a mark about the degree of importance of a particular meeting, meetings or negotiations. Setting priorities, refer to their primary functions. Give instruction to the assistant or Secretary to remind you about the most important events well in advance and not at the last moment.
Make sure that planned activities do not overlap in time with each other. If you have to attend a meeting or a business meeting requires travel outside the facility or office, make plans for the time required on the road.
Leave time in the schedule for other types of unplanned business activity. Even a small time gap will allow you to avoid haste and will prevent many misunderstandings. Provide in the daily routine also time for rest and meals.
Bring your daily routine to his assistant. Require the Secretary to regularly inform you about changes in plans occurring for objective reasons. Received from assistant the relevant information, then make amendments in your daily routine.