Start with specifying the position and name of the addressee. For example: "the Chief engineer of JSC Polad Ivanov S. S.". Then write appeal at the top of the letter. It usually starts with the word "Dear." Next comes the full name and patronymic of the addressee. Can also write "Dear Mr. Smith" without specifying his name. The appeal must be exactly in the middle.
Write the preamble to your letter of appeal. Specify clearly and concisely the reasons and purpose of writing the letter. The recipient of this paragraph needs to grasp the essence of the letter. For example, start like this: "I am writing to You regarding the poor quality bearings that You send to us for ... for ...".
Complete the main text of the letter. As a rule, it consists of two to four paragraphs, which expressed concern in the preamble to the problem. Also in this part describe all the thoughts on this issue and a possible solution to the problem. Indicate what specific actions should be taken by the recipient to in the near future to resolve this issue. Use clear terms, numbers and suggestions.
Write a conclusion. In this part, formulate the basis of letters of appeal. Example: "I am Confident that You will resolve this unpleasant situation, and in the near future our cooperation will be same as before."
Put the official signature, which consists of a job title and your name. Before it is usually put: "sincerely", "Sincerely", "With the hope for further cooperation", etc. Choose according to the situation.
Make a PostScript or PostScript. This small section is located just below the signature. He rarely used letters such a format, but it sometimes is the place to be. A PostScript informs the addressee about some significant event in the life of the organization the author of the letter. For example: "P. S. I wish to Inform You that the percentage of defects in a batch of raw materials received 2 days ago, increased to 19%!".
Advice 2: How to write a letter of cooperation
A few years ago, the ability to Express their thoughts on paper was regarded as a precious gift. Today is not so important the quality is, it is so easy to agree, and just to talk by telephone. But in some areas the ability to write letters is still an important aspect. Business communication is impossible without correspondence, for example, many have to write letters about cooperation, which determine whether it will be held. It is therefore very important to properly and competently make such a letter.
Some, of course, use samples that are easy to find online, but the design of letters often does not meet the needs of the organization, and formulaic phrases may not encourage the company to cooperate with you.
The letter must be on organization's letterhead. Well, if cap letters printed with colored ink, as from the point of view of psychologists that attracts the reader's attention.
It is known that some organizations impose registration of incoming and outgoing letters, so the next paragraph would be writing a check and the dates of your outgoing message.
Later in the same place, namely in the upper right corner, write the name of their organization. Here you must specify the address, details, possible means of communication (the more the better).
Below to enter: to whom is addressed the business letter, and you need to write fully stating the position or Department. Remember that any short cuts are not allowed.
Then in the center in the middle of the bold and the bold e-mail address, for example, Ladies and gentlemen! Then go on to appeal, it must be written correctly, for example, "you, you, you" must be written with a capital letter.
Then set about writing a commercial proposal, for example, it can be past relationships or discuss at the meeting. Next, go to write the proposal itself, no need to write large sentences with detailed analysis of further business relationship. All of this information you can make application, in the text referring to them.
Then describe the financial side, do not forget to specify the advantages of cooperation with your company, perhaps it is a significant difference in price or any special conditions. Also, specify the period within which to act at your prices and offers.
Next, go to the description of conditions, for example, how you will communicate with the client, as will be cooperation. You can also tell us a little about your company, for example, to present achievements and successes in the field of Commerce.
At the end please sign and date. To sign a letter of cooperation should be the head of the organization, don't forget to decrypt the signature.
If the letter has multiple pages, it is advisable to number them so that the client is not confused. When making applications, remember that the most important is simplicity, as the pile of facts, you may tire of your future clients.