Advice 1: How to fill out the work book in Kazakhstan

The form and Rules of conducting and storage of work books in the Republic of Kazakhstan are regulated by the order №75-n, dated 18 April 2005 and mandatory for all employers, consisting in labour relations with employees. How to fill in a labor book in this country?
How to fill out the work book in Kazakhstan
Instruction
1
Make entries in the labor book on the basis of the Law "On languages in the Republic of Kazakhstan". Record date of signing the employment contract, termination, termination, transfer, promotion and awards entered in Arabic numerals. The day and month specify a two-digit number, and year is four digits. Date must comply with the act, the orders, instructions and other employer actions in terms of the employment relationship with the employee.
2
Write on the first page of the work book of the worker information. Sign the record company seal, signed by the employer and the employee. Surname, name, patronymic and date of birth are indicated on the basis of identity documents. Specify the education, profession and occupation of the employee according to supporting documents.
3
Complete the section "Information about work". In column 1 enter the serial number of the record. In column 2 fill in the date of employment or other fact of labor relations. In column 3 note for information about working under an employment contract, the full name of the employer and of legislation on the basis of which produced the labour action. In column 4, indicate the basis of entry - the number of the act of the employer and its date. The record of the employee's position is specified in accordance with the staffing company.
4
Complete the section "Information about the rewards and promotions" in that case, if the employee has received a state award of the Republic of Kazakhstan, the honorary title, the reward for success in work. Promotion shall be applied by the employer to the employee on the basis of the Law "On labour" and are determined by the employment contract and the act of enterprise.
5
Avoid strikethrough of the existing records of the employment record. Correcting incorrect or inaccurate entry is made to employers through the appropriate additional records.
6
Assure all entries in the labor book with the seal and signature of the employer. Keep books in the enterprise during the term of the employment agreement. Return to the worker in day of dismissal the labor book with a corresponding entry in a book of registries of personnel.

Advice 2: How to fill out the work book part-time

The entry in the employment record of the work part is made at the request of the employee. Do it at the main place of work, observing certain rules.
How to fill out the work book part-time
You will need
  • Help about working part-time.
Instruction
1
Set record ordinal number (column 1). In column 2 put the current date. Write it in Arabic numbers, in this order: number – 2 characters, month – 2 digits year – 4 digits. For example, 01.08.2011. Use this format when you specify any date in the workbook.
2
In column 3 "Data on employment, transfer to another permanent job, qualification, dismissal," email "was Adopted (adopted) to work part-time...". Next, specify the name of the employer, name of Department and position. In column 4 specify the document under which the employee is enrolled in the state. The name must be exact and complete, showing the date of the document and its serial numbers. At first, specify the date and document number and then the name.
3
At dismissal in column 3 make the following entry: "Dismissed (fired) from work for part-time..." , then specify the name of the employer, then the law article, part, paragraph, in accordance with which occurred a termination of employment. Also need the exact transcript of the law.
4
When a worker is working part-time in the same organization where he is busy on a primary place of employment, record of employment for part-time name of employer not specified.
5
If the employee was employed on a part-time, and a contract terminated by the time of entry in the labour book, in column 3, write: "From (date) to (date) we work (worked) for part-time..." then specify the name of the employer, name of Department and position. Although the record is about the last period, the date in column 2, however, needs to be current.
6
When an employee with multiple positions transferred to main place of work in the same organization, the first make entry of dismissal (see paragraph 3). The second record run: "the Accepted (accepted) for the position (specify job title)".

Advice 3: How to capitalize the work book

Acquisition, storage and issuance of forms of labor books of employees under the current legislation is the responsibility of the employer. Work book and insert into it are forms of the strict reporting, so there are some nuances of accounting for their purchase and issuance to employees.
How to capitalize the work book
You will need
  • Documents confirming the purchase and payment of the strict reporting forms (cash receipt, payment order, bill of lading).
Instruction
1
Reflect the arrival of forms of employment record and/or inserts it in the account book accounting forms employment record. This book should be issued in accordance with the instructions for maintenance work books and stored in the accounting Department along with the forms of the strict reporting.
2
Do accounting on the basis of documents confirming receipt and payment forms of employment record required Postings:the Debit of account 10 "Materials", 60 Credit "Calculations with suppliers" — derived forms of labor books;the Debit of account 19 "VAT on acquired values", the Credit of accounts 60 "Calculations with suppliers" — included VAT charged by the seller;Debit the account 006 "Forms of the strict reporting" — capitalized labor books and inserts in it.
3
Give the form of the employment record or insert it if necessary, the employee responsible for the maintenance, storage and accounting of labor books in his application addressed to the chief accountant. The employee of the personnel Department needs to reflect the receipt of the forms in the book of records of the movement of labor books and inserts them according to the instructions on the maintenance of labor books, as well as to give the employee the completed form of the document.
4
Take a statement from the employee who receives the labor of the owner, to retain from his wages the cost Blanca (or liner). In accounting, make the following Postings: Debit 91-2 "miscellaneous costs" the Credit of account 10 "Materials" — the written-off value used Blanca;Debit of account 73 "Settlements with personnel on other operations", Credit of account 91-1"other incomes" — reflects the reimbursement of the cost of form work book;the Debit of account 70 "Calculations with the personnel on payment" the Credit of account 73 — reflects the deduction from the employee's wages the cost of employment records;Credit 006 — charged form of strict accountability.

Advice 4: How to fill out the work book General Director

General Director of the enterprise responsible for the entire firm. His technique is different from hiring a regular employee. When the conclusion of an employment contract, statements from the head is not required. Moreover, the entry in the workbook is somewhat different than writing about other employees.
How to fill out the work book General Director
You will need
  • documents Director;
  • - job description of the head;
  • - staffing;
  • - documents of the company, the company seal;
  • - labor legislation;
  • - the rules of work books;
  • - the Protocol (decision) of the participants;
  • - the contract with the Director;
  • - the form of the order on form T-1.
Instruction
1
As the General Director, usually appointed by the Protocol of the constituent meeting (if members of the enterprise several) or sole decision of the owner (when the firm has one founder). The document must contain the personal data and date of inauguration of the head. It must be signed the Chairman and Secretary of the Council of members of a company or a sole founder (with indication of their surnames, initials).
2
After the Protocol or the sole decision is the conclusion of the employment contract (contract). As a rule, with the Director he signed for a specified period (except in the case when the owner himself is the head). The term of office of the first person of the firm can be from one year up to five years. If the company's founders are several, the employer signs a contract with the new Director, the Chairman of the Council of members. If the founder of the organization one, has the right to sign only one participant. The contract is certification with the company stamp and signature of the appointed Manager.
3
The order on form T-1 is used during the reception not only of ordinary professionals, but also the Director of the company. The document fixed the date of the appointment in accordance with the Protocol (decision). The order is numbered, dated. In the administrative part fits the wages of the head in accordance with the current staffing. The document shall be signed by Director (including the string reference, since he is a hired employee), company seal.
4
Employment history General Director shall be in accordance with the rules of warfare. The difference lies in the fact that the information about working place of the words "accepted for the position of" spell "appointed". The fourth column indicates the date and number of the minutes (decisions) or of the order of admission to work. It is believed that writing of the details of one will be sufficient.

Advice 5: What if the employee does not take the work book

Sometimes there are situations when fired the technician does not take his work a book from work. The employer is entitled in this case to send the document by mail, but this requires the consent of the employee. If the employee does not respond, then the main document on labour activity shall be kept in a private matter expert and stored in the enterprise.
What if the employee does not take the work book
You will need
  • - the form of notification;
  • envelope;
  • - documents the employee, including work-book.
Instruction
1
Write a notice to the employee about the necessity of getting them employment record. Specify the document request a personal appearance of employee at the main document on labour activity. The second option out of the situation obtaining enter the employment record through the mail. Write on the envelope the address of the residence of the employeeor the address of his place of residence stated when applying for a job. Send a letter with acknowledgment of receipt, which is evidence base on receipt of a notification by a specialist.
2
Wait for the response letter from the employee. If this is not received within one month, send another similar notice. When you receive a response from the employee labor send the book by mail. But before that, be sure to make an inventory of the documents that will be included in the letter. Usually such a letter is evaluated. Specify the cost of its evaluation. Write on the envelope the address of the employee, send a letter. Ask your postman to notify you of receipt specialist.
3
In case of refusal of the expert from receiving employment record in person or by mail make a report. Specify the personal data of the employeeand his job at which he worked. Indicate the fact of refusal to receive the main document of confirmation of employment. Note that the delay in the issuance of labour books the employer is threatened with administrative responsibility in the form of penalty imposing. So protect yourself from possible labor disputes, costs. Write in the act data of two or three witnesses of the refusal of the employeeand familiarize them with the document on receipt.
4
Hem the labour book, the act of refusal of receipt in a personal matter expert. In this form, save the document on labor two years. If employees are in a document, issue the labour book on demand. When the power of attorney from the relatives of the employee give them the document on receipt. If the employee never shows up to pick up a book, upload it to the archive, where you are required to keep the documents of strict accountability for 50 years.
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