You will need
- Folders - folders,
- folders - recorders,
- - primary documents.
Journal-order system of accounting is the most common. It is usually used in the programs of automation of accounting. For every magazine order get 1 folder in the fiscal year.
In the journal-warrant № 1 "cash" will include the results of business operations on account 50 "cash". Get the magazine for 1 month. To him hemming all cash documents (credit and debit cash orders, loose-leaf cash book). Cash book – a separate document.
The second journal-warrant № 2. "Bank". Hemming in this journal Bank statement with an attached payment orders, etc.
In magazine-warrant № 5 "Settlements with customers" include documents, based on offset of mutual requirements reflected in the account No. 67 "Calculations in order of offsets of mutual claims".
Invoices for material values received from suppliers, hemming in the journal-warrant № 6 "Calculations with suppliers and contractors". Special order binder for invoices. Received from suppliers invoices and second copies of the invoices, exposed to buyers, store in separate journals.
Expense reports with attached commercial and fiscal checks under the journal-warrant № 7 "Calculations with accountable persons".
In magazine-warrant № 8 "Settlements with budget and extra-budgetary funds" hemming accounting ledgers on accrual of taxes.
Payroll lead in the journal-warrant № 10. Hemming it to a timesheet, a payroll register, copies of orders, holidays, vacation scrapbook, etc.
Try keeping a journal-order № 15 "On other operations", which puts the documents, not included in other journals. For reports, have a separate folders: quarterly reports, annual report, reports, PF reports to the tax office, etc.
In the instructions there is no mandatory requirements for the filing of documents. The main rule of the layout of documents in folders - quick search. And for this it is necessary to observe the consistency of the proceedings.
For small businesses to conveniently store all documents for the periods (month, quarter). It is convenient to make the crust different colors for different cases of the storage period.
Advice 2: How to hem your documents
In the course of their activities account to the employee or the entrepreneur has to process many documents. The document flow increases in direct proportion to the success of business development. Many works are widely known, but the beginners all the technology, hardly anyone will tell. From this tutorial you will learn how to hem your documentsso they are not confused and not lost.
Use transparent files are not very. It is better to filed documents, using a hole punch. Of course, transparent files are useful for storing documents that girocolli not: the documentsthat made on forms Gosznak, the documents with holograms and other securities, protected from forgery. For the rest of the documents to use the files is impractical.
To girocolli precisely, you can use the binder, leveling every next paper on the previous one. In the same folder as the documents are aligned, however, if you need to move a document to another folder, it is likely that he will act outside of the pack.
The best way of filing documents is to use a hole punch with stop. Then each document holes will be located on one and the same place. Documents, bound in this manner will have the most clean look and extra holes in them do not have.
When the binder in addition to the location of the holes should also correctly Orient the paper. For documents that are placed across the sheet is allowed to rotate 90 ° counterclockwise.
For compound documents quite often use brackets staples or paperclips. The truth is, they have a drawback: fastened with staples or staples the stack of documents in the attachment points is convex, which complicates paperwork. To connect the sheets of a multisheet document better a drop of PVA glue. In most cases it takes less time, and the bundle of documents is not thickening.
If the document size is smaller than the standard sheet, it must first be pasted on a standard sheet, after which it can be laced with other documents.
Advice 3: How to hem cashbook
Cash book is required to conduct a document reflecting all cash transactions passing through the cash Desk of the organization. Is only one cash book in organisation, it must be numbered, stitched and sealed with the seal. The number of sheets in the book shall be signed by the supervisor and the accountant. Used for one accounting year, after starting a new cash book.
Cash book is a special approved form. At the beginning of each year cash book begins anew. It should be filled for each day, even if I made only one transaction with cash. Can be purchased at a stationery store the journal in the prescribed form, then at the beginning of the year should be numbered all the pages, sew the cash book and stamp, and then, every day the cash book is supposed to fill, and in chronological order.
At last hemmed the sheet is the inscription "In this book bound and numbered ... lists where you specify the number of sheets in the workbook. You can maintain cash book in electronic form in a special program, such as 1C:Accounting. To print the pages of the future cash book we need for each day when there was at least one movement and at the end of the year to sew a cash book, cementing the seal and signature of the head of your organization and if there is a chief accountant and his / her signature, too.
Cash book generic validated form consists necessarily of two parts: the cashier report and Deposit the sheet in the cash book. Purchased in book form all entries are made with a ballpoint pen with the use of carbon paper, the resulting different instance – this is the report of the cashier, it needs to come off and be stored separately.
If the organization maintains a cash book in an electronic variant, which is recommended, it is for each day to print expenditure and receipt cash orders, cashier report and Deposit the sheet, in fact, supposed to be the cash-book, which consists of two identical the sum of the parts. Sheets are enumerated by the program in chronological order from the beginning, manually insert page numbering is not necessary. At the last monthly Deposit worksheet is the number of sheets of a cash book for the month and for the year – on the last page is the number of leaves in a year.