Advice 1: How to organize security in the enterprise

Every company and business must care about the preservation of property and the protection of the enterprise. This problem can be solved in two ways: to create on the enterprise 's own security or to delegate security functions to a third party. From the choice of a particular method will depend on the characteristics of the organization of the activities for preservation of the property.
How to organize security in the enterprise
Instruction
1
Consider a system of organizational and legal measures to ensure the security of the enterprise through a comprehensive protection of objects, areas and wealth. Measures should ensure the full functioning of enterprises in conditions of competition. In any case, the implementation of security functions is an auxiliary task and should not reduce the efficiency of primary production.
2
Create the company 's own security service or sign a contract with a legal entity having a valid license for the right to engage in private security activities.
3
Determine the purpose of security measures. First of all, to prevent encroachments on the property of the company and avoid causing him material damage.
4
Make a list of stationary objects of the enterprise under protection (industrial and other working premises, equipment, storage of material values, communication, etc.). Include in the list are subject to the protection of objects, vehicles, travel routes, places of business meetings and business events.
5
Consider, how will be access control at the enterprise in respect of employees, visitors, vehicles and cargo. Forms of control should include the process of identification, preventing unauthorized movement of visitors on the premises, and commit attempted theft of property from the protected area (usually by visual observation and video monitoring).
6
If necessary, organize valuables convoy and personnel to prevent damage during transportation.
7
Calculate the need for security service technical means of protection (weapons, radio communication equipment allowed by special means, devices, audio - video control, etc.). One of the options for protection – carrying patrol with sniffer dogs.
8
If you chose the option of organizing its own security, pay special attention to recruiting. The security personnel shall meet the requirements of their state of health, moral qualities and professional skills.
9
Put together all aspects of the implementation of security activities and make them documented in the form of regulations and instructions binding for all employees of the company. Guide the creation of a security service by order of the company, appointing a person responsible for organization of security measures.

Advice 2: How to organize the archive in the enterprise

In the process of its production activities, any company that creates a lot of documents to be kept for some, and sometimes quite a long time. It is for this required organization of the files.
How to organize the archive in the enterprise
Instruction
1
Create the necessary conditions for storing documents in the archive. First of all, the room should be protected from direct impact of sunlight, level of humidity should not exceed the permissible level, and must be denied access to outsiders.
2
Note that the requirements for the premises of the archive, its placement is not allowed in the wooden buildings, old buildings, buildings with wet grounds, attic or basement. The room is intended for storage of archival documents in the adapted building should be isolated from the rest of the premises, which are located in this building. Also does not accommodate the archive in areas of the building, which are public power organizations that store chemical or flammable chemicals, and food warehouses.
3
Position the institutional archive in a building adapted or built specifically for the storage of documents. The room should be away from dangerous objects under the fire safety. Such, for example, include Parking, gas stations, garages. Also in close proximity to the premises of the archive of the enterprise should not exist objects that pollute the air.
4
Keep in mind when choosing a suitable premises for the organization of the archive, that for the normal operation of the archive requires several separate areas: archive; space for reception of documents; the room for use for the stored documents; a working room for the staff of the archive.
5
Remote archive from laboratory, domestic and industrial premises. At the same time, please note that it does not have a common ventilation ducts with them and were separated from adjacent areas with fire-resistant walls and floors with fire resistance not less than two hours. Also, in the room of the archive exclude the laying of sewer pipes and water supply.
6
Make enough storage "regulations on custody of documents" and approve it in the head. In addition, the order of the head must be a nominated person who will be responsible for the archive. Also, a special expert Commission, which will conduct periodic examination of documents for compliance with the storage time.
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