You will need
- - documents of the employee;
- - the collective agreement;
- - application form;
- - the form of the employment contract;
- - documents of the company;
- - seal of the organization;
- - labor legislation;
- - vehicle documents (registration certificate of the vehicle, a power of attorney).
When making an employee's personal car please accept his statement. The document is addressed to the Director and sent the latter for review. The application shall include personal data of the employee, the position to which he aspires. Typically, professionals with own car required for the positions: sales representative, sales Manager (in specific companies they have different names, but the essence of the duties is about the same).
Conclude with the worker the employment contract. Specify the conditions of work of the employee. As a rule, specialists in trade set salary and a percentage of sales. Write it in the contract. Write the nature of the work. As a rule, workers with a personal car, it is traveling. Sign the contract with company seal, signed by the Director and the employee.
Fill out the agreement to the contract. It is in order to set the size of remuneration for the use of personal vehicles for official purposes. Some organizations reimburse such employees, fuel, repairs, maintenance. Small firms pay employees the full cost of gasoline. Be sure to sign the agreement, company seal, signatures, handledriver company employee.
Conclude a collective agreement or other local normative act. In the document, you specify which costs will the company reimburse employees who use personal vehicle for business purposes. Specify the size of the reward (a specific amount, a percentage of the costs). If your organization has a Union, consider the view of his head at the signing of the collective agreement.
Make the entry in the labor book of the employee. Specify the job title company, Department (service) where the employee is recruited.
Expenses for personal vehicle use record route sheets, which will indicate the routes. Based on the last you may include the compensation that you pay to employees, costs that reduce the tax base for profits. And reimbursable funds are not subject to UST, personal income tax.
Advice 2: How do I schedule driver's work
Schedule of work of drivers of motor vehicles should be based on the Labour code of the Russian Federation and order of Ministry of transport of the Russian Federation No. 15 of August 20, 2004. In accordance with these regulations, the duration of total work time per week cannot exceed 40 hours.
You will need
- - schedule;
- - a report card.
Conditions of work, rest and pay, specify in the employment contract upon employment of the driver. If your company practiced long working hours, then install the driver the payment for the summed working time during the calculation period. Consider the calculation period is one month.
In the employment contract indicate the estimated rate at which you will pay the driver of the motor vehicle. You can set an hourly fee for work or day rate. The amount of wages be based on actual hours worked multiplied by the hourly rate, even if the employment contract States payment of the daily rate.
Make a work schedule for all drivers. Familiarize yourself with them by staff members no later than 1 month before the start of work on the new schedule. That is, each of the following schedule for the settlement period make at the beginning of the previous month.
Do not use the chart shift, beyond normal working hours, which are calculated based on the Labour code and should not exceed 40 hours per week. Based on 40-hour work week, you can make any chart, for example 5 working days of 8 hours or 2 days for 12 hours, after which it should provide at least 42 hours of rest. It is also permissible to make a schedule which will be 3 days 12 hours, but the next 42 hours should be output.
Practice shows that often the driver is in flight much longer than the time specified in the work schedule and employees are attracted to work on weekends, public holidays. All actual hours of work of the driver indicate in the register of working time, the T-12 or T-13. Wages for the current month count, in these transcripts, and not the work schedule.
All processing, not specified in the work schedule may be made only with the written consent of the driver and not be paid less than double time if the employee has not expressed a desire to obtain additional rest days for all recycled watch (article 113, 152 and 99 of the LC RF).
If the driver was working the night shift, regardless of the graphics work was done or outside, you have all night to pay at a higher rate which is not less than 20% (article 154 of the LC RF). Watches are considered to be night work from 22 to 6.
If you send the driver in long distance flight, in addition to the schedule shift, make a separate schedule of the route. Set movement time, rest and lunch.
If you made the schedule work for 12 hours, in flight, you are required to send two driver (item 9 of the order of Ministry of transport).
With the schedule and familiarize all drivers under the bill.
Advice 3: How to apply for personal vehicle use for business purposes
In some organizations, due to the nature of their activities, employees use personal vehicles in the service order. The law prescribes the obligation of the employer to compensate the employee for the use of the car. Making use of personal vehicles is possible by the accrual of compensation or conclusion of the contract of lease on the vehicle.
You will need
- - directions;
- - the lease of the vehicle;
- - agreement on the use of a personal vehicle for business purposes.
The obligation for compensation for use, wear personal vehicle of the employee for work purposes spelled out in article 188 of the Labour code. Its size is determined by agreement and prescribed in the employment contract or an Addendum thereto.
For the calculation of compensation you need to issue the order, which will be its size. The amount of compensation can be any, but for the organization it is advantageous to set the amount that will be taken into account in taxation of profits: for passenger cars with an engine capacity of 2000 cubic cm inclusive payment is 1200 rubles/month; over 2000 cubic cm - 1500 RUB/month. All amounts paid in excess of these norms shall be deducted from the net profit.
The reimbursements for fuel use by the order of Ministry of transport of Russia N AM-23-R, it is prescribed norms of expenditure which are taken into account for tax purposes. The cost of petrol, the employee should confirm the cash receipts and waybills.
For compensation, the employee must provide the accounting Department with the following documents: a copy of title for the vehicle; the receipts for fuel and other materials; acts of the performed works on repair of cars, waybills. Form directions are not regulated, you can create it yourself, but there are a number of mandatory items that must be present: name, date of preparation, name of organization, maintenance of a business transaction (points of arrival and departure of an employee during the day). On the directions put the company seal and signatures of responsible persons.
You can also enter into a lease for personal vehicles employee. This dogovoru - lessor (employee) will provide the lessee (your organization) a vehicle for temporary use and for a fee. Make a contract in writing, the registration it is not subject. In this case you can include all costs incurred under the lease (repair, spare parts, combustive-lubricating materials) in the composition of expenses when determining the tax base for tax on profit.
Advice 4: How to get insurance on a car
In order to insure the car against theft and damage, you must contact the insurance company. Fill out the application and provide the insurance representative organization with reliable information about the vehicle.
Select an insurance company with which you wish to conclude the insurance contract of the vehicle. Check on the website of the Federal service for insurance supervision, does it have the appropriate license.
Contact your insurance company with a request to calculate an insurance rate for your car. You can do this over the phone, via email or in person at the office of the insurance company. Inform the employee of the company brand of car, year of release, and information about the drivers who will be allowed to control the vehicle and the alarm system, which is equipped with machine. Specialist of motor insurance will tell you the insurance rate in order to calculate the amount of the insurance premium to be paid, simply multiply it by the value of your car. If you agree with the payment amount, proceed to the execution of the contract. Note the term "franchise" is that part of loss which is not paid by the insurance organization. When excluding franchise insurance rate increases, and conversely, the higher the deductible, the lower your insurance rate.
Fill in the application form. Fill it out with accurate vehicle information, drivers, conditions of the Parking lot where the car at night. Attach to the statement copies of the documents for the car, copies of driver's licenses of persons you plan to allow the management of the machine.
Check the data printed in the policy, which is issued by the specialist insurance companies on the basis of your claim. Sign the insurance policy of the car.
Pay the insurance premium in cash receipts or non-cash payment settlement account. Remember that prior to the receipt of funds in cash or to the account of the insurer the insurance policy is not valid when the insured event before paying the refund will not be paid.