You will need
  • - documents of the employee;
  • - the collective agreement;
  • - application form;
  • - the form of the employment contract;
  • - documents of the company;
  • - seal of the organization;
  • - labor legislation;
  • - vehicle documents (registration certificate of the vehicle, a power of attorney).
When making an employee's personal car please accept his statement. The document is addressed to the Director and sent the latter for review. The application shall include personal data of the employee, the position to which he aspires. Typically, professionals with own car required for the positions: sales representative, sales Manager (in specific companies they have different names, but the essence of the duties is about the same).
Conclude with the worker the employment contract. Specify the conditions of work of the employee. As a rule, specialists in trade set salary and a percentage of sales. Write it in the contract. Write the nature of the work. As a rule, workers with a personal car, it is traveling. Sign the contract with company seal, signed by the Director and the employee.
Fill out the agreement to the contract. It is in order to set the size of remuneration for the use of personal vehicles for official purposes. Some organizations reimburse such employees, fuel, repairs, maintenance. Small firms pay employees the full cost of gasoline. Be sure to sign the agreement, company seal, signatures, handledriver company employee.
Conclude a collective agreement or other local normative act. In the document, you specify which costs will the company reimburse employees who use personal vehicle for business purposes. Specify the size of the reward (a specific amount, a percentage of the costs). If your organization has a Union, consider the view of his head at the signing of the collective agreement.
Make the entry in the labor book of the employee. Specify the job title company, Department (service) where the employee is recruited.
Expenses for personal vehicle use record route sheets, which will indicate the routes. Based on the last you may include the compensation that you pay to employees, costs that reduce the tax base for profits. And reimbursable funds are not subject to UST, personal income tax.