Instruction
1
The one who conducts the Protocol of the meetingshould be aware of all the decisions of previous meetings to understand the logic of decisions. If you are conducting the Protocol at the meeting, take a copy of the Protocols a few previous meetings. At the meeting immediately fix the issues included on the agenda.
2
In front of each issue on the agenda, write down all the ideas expressed during the meeting. This can be done briefly, because the Protocol will be finally issued not in the course of the meeting, and after it. The meaning of these records is that you don't miss any important views. Also write down the names of those who vote, to remember who said what and on what subject. From the statements of record only facts, not personal opinions or assumptions.
3
The very design of the Protocoland should occur immediately after meetingsthat are not forgotten or important points were not lost record. The Protocol should contain a brief description of the meeting in the style business. To do this, use indirect speech, write everything in past tense: "I. I. Ivanov noted that...".
4
The content of the Protocoland shall consist of:
1. the header indicating the purpose of carrying out and date of the meeting, sometimes also indicating the start time of the meeting;
2. lists those present and not present persons;
3. a brief summary of the decisions taken, with an indication of the initiators of these decisions.
1. the header indicating the purpose of carrying out and date of the meeting, sometimes also indicating the start time of the meeting;
2. lists those present and not present persons;
3. a brief summary of the decisions taken, with an indication of the initiators of these decisions.
Note
The name of the organization. Date. Agenda. Present (number or name). Listened. Agreed. Listened. Agreed. Solution.
Useful advice
Title, date and number of the minutes. The Protocol header will be the name of a collective body or a meeting. For example, the Protocol (what?) meetings of the pedagogical Council; meeting of the heads of departments, etc. But the text of the Protocol can be documented in different forms: quick or full. Brief Protocol — fixes discussed at the meeting, the issues, the names of speakers and the decisions taken. Such a Protocol are the most often in cases when the session is operational.
