Make a contract for the carriage of cargo, which is a commercial document and is issued upon payment of services by road, sea, air and rail carriers. The agreement can be made for one-time transportation of a particular cargo from one place to another, and to be durable. Be sure the document is to specify the moment. Mark the date and contract number and attest his signatures and seals of the parties.
Make a request for transportation of cargo. Only on the basis of this document, which is applied to the contract made provision of the service and further RAaccounts. After the carriage fill waybill in form 1-T This document confirms the fact of transfer of the goods and prepared in four copies, which are transmitted to the accounting Department of the shipper, carrier, customer and the driver.
Make accountinvoice for payment of services for the carriage of cargo. If the company is not a VAT payer, then the usual account, showing the details of the parties and the cost of services rendered. The invoice must be discharged within five days from the date of shipment. Otherwise, the counterparty will be able to take a deduction remitted the VAT amount.
Fill in each row accountand invoices. Put serial number and date of issue of the document for payment. Mark lines 2, 2A and 2B information about your company in accordance with the constituent documents. It is worth noting that in line 3, tend to have data on the shipper, but since it made the provision of transportation services, in this line, put a dash. Next, enter customer's details and the details of the consignment note on the basis of which exhibited the account. Make information about services rendered, enter the price charged and the VAT amount.
Set the expense on transportation. To do this, pass to the customer one copy of bill of lading and issued the invoice for payment.
Advice 2: How to invoice when payment under the contract
Currently, the law does not put specific requirements on the clearance of accounts. In fact, this document is your offer to the buyer and will be billed in advance system of RAaccounts for the contract. The invoice you send may not necessarily be paid, unless otherwise provided in the agreement.
You will need
- - payment details of the buyer organization;
- - name of product/service;
- - cost of goods/services;
- - quantity of goods;
- - payment details of your organization.
When filling out the account, pay attention to the correctness or accuracy of the information contained therein. In practice, there is a certain form of this document, although it is not regulated.
In the invoice be sure to include your payment details (Bank name - payee, BIC, correspondent account, Bank account); payment information to another organization's billing address; product name; full name; INN; legal address; number of goods, unit price and total invoice amount.
If the contract provides for payment by instalments, underthe measures, first 30%, then the rest. In the account indicate that payment is made in part or payment in advance for goods/services in the contract.
Account you can draw on paper or in electronic form. The presence of the print on it is not necessarily because it is not an accounting document and not included in primary forms. To issue a document on the payment you can in an office program, like Word, or in specialized accounting programs.
The second option is preferable, because the accounts will be numbered in order, you will not need to type all this every time and you always be able to control the payment of your account. To control the receipt of money on current account, there are special software products of banks.
Select the amount of the tax in the total amount of the bill. If you are working on the common system of taxation, allocate VAT. Select the signature of the Director and accountant of the organization. Process payment of the goods and the invoice can be detailed in the contract. Oninmeasures, goods payment only after the invoice date, or payment of parts, etc.