Make a contract for the carriage of cargo, which is a commercial document and is issued upon payment of services by road, sea, air and rail carriers. The agreement can be made for one-time transportation of a particular cargo from one place to another, and to be durable. Be sure the document is to specify the moment. Mark the date and contract number and attest his signatures and seals of the parties.
Make a request for transportation of cargo. Only on the basis of this document, which is applied to the contract made provision of the service and further RAaccounts. After the carriage fill waybill in form 1-T This document confirms the fact of transfer of the goods and prepared in four copies, which are transmitted to the accounting Department of the shipper, carrier, customer and the driver.
Make accountinvoice for payment of services for the carriage of cargo. If the company is not a VAT payer, then the usual account, showing the details of the parties and the cost of services rendered. The invoice must be discharged within five days from the date of shipment. Otherwise, the counterparty will be able to take a deduction remitted the VAT amount.
Fill in each row accountand invoices. Put serial number and date of issue of the document for payment. Mark lines 2, 2A and 2B information about your company in accordance with the constituent documents. It is worth noting that in line 3, tend to have data on the shipper, but since it made the provision of transportation services, in this line, put a dash. Next, enter customer's details and the details of the consignment note on the basis of which exhibited the account. Make information about services rendered, enter the price charged and the VAT amount.
Set the expense on transportation. To do this, pass to the customer one copy of bill of lading and issued the invoice for payment.
Advice 2 : How to pay your invoice
The activities of organizations is impossible without any payment to the counterparties. To implement them using a variety of methods, for example, payment under the contract ( if the contract stipulates the amount of payment or the attached schedule), payment on account. It is possible to pay with cash organizations, and non-cash.
You will need
- - invoice from the vendor;
- - the funds.
To pay for the account, of course, you need to have it. Usually, it contains the number of the date, amount and name of payment, e.g. payment for stationery, the recipient's details. It is made in a single copy, which is transmitted to the payer.
Ensure that you have the possibility of cashless RAaccount, you need to open a Bank account in any Bank. After that, make payment on the invoice. The amount and purpose of payment specify, respectively, the received document.
The payment order should be in duplicate, one of which remains in the Bank, the second – is transferred to you. After the payment (it usually takes from one hour to three days) you will be given a statement and the payment document stamped by the Bank. These papers will serve as the confirmation of payment.
Also pay on account you can, without leaving your office. For this you need to install the program Bank-client. The advantages of this program is that it is possible to control the movement of funds independently. The cons is only that you will need to make monthly payments for the use of Bank-client.
If you pay cash, i.e. the cash of the organization, note that the payment amount should not exceed 100 thousand rubles, you should also consider the limit of cash in cash Desk of the organization, which is established by the servicing Bank.
On the basis of accounts compiled by the expendable cash order (form № KO-2). At the base you must write the name of payment, and in the application to specify the number and date of invoice.
You should also consider that the funds are given in trust, that is, if a provider employee came for the cash, it needs to provide you with the power of attorney. His data also need to record the expendable cash order. The document is signed by the head of the organization, the chief accountant and the cashier. After that, the document is recorded in the cash book.