Form a Commission for the cancellation of documents from the Fund of the library. Its membership must include the Director of the library (it will also be Chairman of the Committee), his Deputy, heads of departments of recruitment, book storage, lending, reading room and the chief librarians of these departments. If the library is a specialized (University, school, enterprise, etc.), make sure to attract to the work of the Commission the leading experts in the sphere of activities of the organization. For example, the Commission for the cancellation of the literature Fund of the University library should include Pro-rectors on educational and scientific work, as well as heads of main departments.
Prepare literature for amortization. In most libraries a selection of books to be withdrawn from the Fund, is ongoing. During the year, employees set aside on a separate rack the old edition, not to be restored and repaired, duplicate copies, books that have significant defects, etc. In the course of regular inspections of parts of the library Fund lost identified publications, non-core literature, as well as books and other documents that are not in demand readers and outdated content.
Familiarize Commission members with the publications prepared for decommissioning. The final decision will be taken by experts after a thorough analysis of each item and instance. Particular care should be taken to exclude non-core and legacy content literature. It may be, for example, historical interest, or unusual view on a scientific issue.
Divide the literature into groups according to the reason for the cancellation. For each group, make the act of writing down two copies (accounting and library). It specify the composition of the Commission, the amount deducted publications, their total cost and the reason for the exclusion of literature from the Fund. To sign the act of all the members of the Commission. Be sure to attach a complete list of publications, issued in the form of a table with the following graphs:- sequence number;- the inventory number of the edition;- author, title, year of publication;- the price for one copy; number of copies;- the total cost.
Make a mark on the writing of literature in all accounting forms: inventory book, the total book of account, registration cards. Of traditional and electronic catalogues, remove the card and descriptions taken from Foundation publications.
Decide where to direct charged edition. There are several options: selling to readers (if this capability is locked in Position on the paid services of the library), donation to other libraries and information centres, recycling (waste) recycling. If you are planning a sales literature, get pre-approval guide and inform the accounting Department of the organization.
Free the library room from the decommissioned media in accordance with the decision taken. Bring the documents to the accounting Department and get confirmation that this literature is removed from the balance library.