Create a preamble of the document. This part of the register should contain data about the sender, that is the name of your company, its organizational and legal form abbreviated, surname, name and patronymic of the head of the company in which you work. In addition, specify the date of the document.
Proceed to fill the main document part that consists from the table. The table should contain the following columns: serial number of the record, to whom, postcode, letter/notice, mark email. The first column is populated is simple: just put down through numbering of all records in the table. The last number should match the number of emails that you send. In the second column you will record the data the recipients of your company: name of legal persons or surnames, names and patronymics of natural persons. be Sure to fill in the third column. For this we first learn not only the address to whom to send correspondence, but his postcode. Without specifying an index post office has the right not to accept the letter. Filling the next column, specify the correspondence type which you want to send. The last row you filled in. Here should check the employee of the post office taking your letter.
Check the roster and give it to the postal worker. Now he must check the accuracy of the data entered in the document and make relevant notes. In addition to your registry, get the documents, compiled by the staff of the post office in accordance with the internal standards mail. This document will be of use for your personal account for the movement of correspondence. Attach the receipt to the register and hem to a special folder into which outgoing messages.
Advice 2: How to order an extract from the register
In the Unified state register of legal entities contains information about the company information about the founders, about the Director, location, activities, branches. To order an extract of the registry in any way.
To get information about the company contained in the state register, you need to write a request letter to the territorial tax body. The letter must include the company name and legal form.
Write the letter of the main state registration number of legal entity (OGRN), taxpayer identification number (TIN) and the code of the reason of registration (KPP). The request drawn up in free form specifying the purposes for which the necessary extract from the register, signed by the Director and the seal of the company.
This request may be submitted in person to the tax authority or to send mail. The production time of discharge is five working days. For urgent extract from the registry (receipt on the next business day) must be paid through Sberbank of Russia state duty and attach to the request, a receipt with a mark of Bank about the payment.
To order the extract can and through the Internet. This way you can retrieve data only about their own enterprise. Go to the official website, on and in the mode "Create new application" fill out the form. Be sure to specify primary state registration number of the legal entity (PSRN) and the way in which you want to extract.
Request for electronic extract from the state registry can be provided in three ways. The first – on the Internet. This statement contains the data from the registry, open for public access, are not included passport data, data on current accounts and addresses of individuals. This statement has no seals of the tax authority.
To obtain the extract with the marks on, you need to take it personally. You can also choose the way of receiving "mail," then she will come to the address of the legal entity. In the "View the status of processing previously submitted applications" you will be able to track the progress of your application.