The easiest way obtain employment records — execution of this document by the employer. Most large organizations make it to the employee who is being employed for the first time. The organization itself buys forms of labor books, personnel officer puts them surnames, names and patronymics of new employees, their level of education and profession. The owner of the book confirms this information with his personal signature. After that, the book is kept at the company as long as employee will not be dismissed or retires.In some cases, the employee will be charged for blank books. It's legal, but it is necessary to transfer money was documented, or recorded in a special registration book. The value of the form is usually small, as organizations have the option to purchase them wholesale.If the company doesn't arrange the work book, get the form yourself. They are sold in stationery stores and even in a street newsagents. Please note that the form of the work book were correct. The front page will host information about the worker, further information on place of work, then the rewards.With purchased blank work book come to the HR Department of your organization. Specialist will fill a book, buried in the entry about your employment, and you will be considered formally employed person.It may also be noted that the labour book you can look not only at employment, but also during operation if it hasn't been done before. For example, if you started working under an employment contract, the employer may then agree to record in the workbook. In this case, the processing of document occurs according to the scheme described above. The only difference may be the date of employment. It may coincide with actual employment or the date of registration books.
Advice 2: How to start a new workbook
For newly hired employees employers, including individual entrepreneurs, must obtain the employment record in accordance with the rules of work books. If the employee has previously started work-book, but for some reason he did not submit, at the request of a specialist is permitted to issue a new work, but to make a record of previous jobs to make it is not necessary.
You will need
- - a blank employment record;
- - the document proving the identity;
- - the document on education;
- - handle;
- - documents of the enterprise;
- - the order on appointment/dismissal;
- - record of work books.
Take a blank work book. On its title page enter the surname, name, patronymic of the employee in accordance with the identity document. Specify the date and place of his birth. Write the status of education (higher, secondary, vocational secondary, vocational secondary, higher vocational) of the employee in accordance with the document on education (diploma, certificate). Specify the name of the profession received during training at an educational institution. Enter the actual date of completion employment record. Signature of the person responsible for recording and maintaining labor books. Ask the employee to sign in the appropriate field.
Put the ordinal record number. In this case, it corresponds to a unit. Specify the date of hiring the employee. In the details of work enter the full and abbreviated name of the company in accordance with the constituent documents or a surname, name, patronymic of a physical person in accordance with the identity document, if the organizational-legal form of organization – sole proprietorship. Specify the fact of employment. Enter the name of the position adopted by the specialist, in accordance with the staffing, the name of the structural unit. The basis of the record of employment is an order. Enter the case number and the date of publication.
In the case of dismissal of employee with the organization in the details of work enter the fact of the dismissal, citing the Labor Code (conditional dismissal: own desire, the agreement of the parties, and so on). In the grounds indicate the number and date of issuance of the order of dismissal. The dismissal entry shall be certified with the company seal and signature of the person responsible for the maintenance and accounting of labor books. To acquaint with the record of the employee should be under the painting.
Register a new work book in the book of registration of work books. Enter its serial number, date of issuance and date of issuance. Specify the name of the employee and issue him a work book for dismissal under the painting.