Advice 1: How to check the VAT

The biggest headache of the accountant is charging VAT. The slightest mistake in the calculations and filling tax Declaration can sometimes be fatal for the company, which imposed large penalties and possible litigation. To avoid these troubles, it is necessary to check the correctness of calculation of VAT.
How to check the VAT
Begin testing with the General Ledger. Check the numbers and dates of the primary documents used when completing accounting. Check that the amounts of payments and the accrued VAT. If any of the information was not recorded correctly, then make corrections before filing the tax return, or the VAT amounts will be identified during the Desk audit tax and imposed penalties.
Analyze trial balance. Separately take the payments on account 60 "Calculations with suppliers and contractors" and account 62 "Calculations with buyers and customers". Divide these indicators into sub-accounts. Remember that subaccount 60.2 and 62.1 should only be in debit, and of subaccount 60.1 and 62.1 – only loan. Otherwise, you need to identify when there is an incorrect entry. Check the balances of these accounts at the end of the tax period with the balance of the sales Ledger and purchases. They should be the same.
Create a trial balance for the account 41 "Goods". Check that all balances are in debit and are not highlighted in red. If you have identified in this case an error, you must check the invoice for the formation of a regrading.
Check the balance on the debit side in trial balance account 19 "VAT on purchased values". This value must be zero.
Open statement sub-account 76 "Advances", if any, during the reporting period. Take the value of the credit of this account and compare with the value obtained from multiplying the credit of sub-account for 62.2 rate of VAT. These amounts should be equal.
Use the program 1C, which create subkonto by contractors. Check that the accounts, supporting documents and paid and the amounts received. If you have multiple contracts with one company, it is advisable to form the consideration for each agreement separately. This will allow to avoid mistakes in calculating VAT.

Advice 2: How to record goods in the shops

Trade organization should implement accounting products. The control of such operations required for reporting and analysis of the financial activities of the company.
How to record goods in the shops
You will need
  • - tax and other documents;
  • - automated program.
Accounting of goods includes several stages: receipt or manufacture, movement and sale. Each stage documented. To simplify accounting, it is advisable to use automated programs such as "1C: Trade and warehouse".
Be sure to assign responsible persons for products. This may be one person, and maybe several. For example, you have your own production. In the shop must be the head of supervising staff and performance, including quality. Regularly it needs to be accountable to you, to submit accounting documents. It is also necessary to assign material responsible for storing goods in the warehouse. This person should receive the documents on the transfer of goods and to make goods for sale.
If you acquire products from third parties, enter into with counterparties of the contract of sale and execute supporting documents. For example, an employee needs to obtain the goods from the warehouse of the supplier. Write down the name of the worker power of attorney for property (form # 2). He needs to accept the goods, to check the availability and the quality of the products. If everything is OK, sign the invoice and bill of lading. If there are deviations, you have to be drawn up.
After receiving all documents, we will process the transaction in the accounting records. To check the correctness of filling forms check amount. Enter the invoice in the purchase Ledger. Surrendered to the flow of goods using the transaction:
- Д41 K60 – include the receipt of goods;
- D19 K60 – reflects the amount of input VAT;
- Д41 K42 – reflects a margin on the goods.
When selling goods you must issue the following documents: invoice, consignment note (waybill) and invoice. Tax document, make two copies, register it in the sales book. Waybill will be issued in four copies. In the accounting records reflect these transactions as follows:
- D50 К90 – reflected the revenue for the goods sold;
- D90 K68 – reflects the accrual of VAT;
- D90 K41 – reflected write-off the cost of goods sold;
- D90 K42 – reflected write-off of trading margins.
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