How to record contracts

Standardized forms for document recordsfrom contracts does not exist. But you can develop it yourself or buy special software that is designed to store information on contracts. But the first option is free, stay on it, if you don't need the extra costs.

On the title page of the journal recordshave contracts write the name of the document. Enter the name of your company. If the firm is large enough, for each structural unit, it is desirable to have a separate log. In this case, write the name of the Department. Enter the date when you opened a document, personal data, position is responsible for logging. Typically, this is a career officer who executes contracts with staff, the legal Department engaged in the storage of contracts with counterparties.

On the title page of the journal recordshave contracts write the name of the document. Enter the name of your company. If the firm is large enough, for each structural unit, it is desirable to have a separate log. In this case, write the name of the Department. Enter the date when you opened a document, personal data, position is responsible for logging. Typically, this is a career officer who executes contracts with staff, the legal Department engaged in the storage of contracts with counterparties.

Do the eight count with the help of spreadsheets. Print on paper. In the first column of the log, enter the sequence number of the agreement, the second – the document number assigned to it at the conclusion. In the third and fourth column of the journal of accountingand contracts write to the start date of expiry of the document. In the fifth column specify the subject of the contract. For example, in the supply of components.

In the sixth column enter the name of the counterparty (supplier, customer) employee (at a givene employment contracts staff). In the seventh column of the log write which folder is the contract (usually in the archives folder are assigned a number), specify the location for the folder. In the eighth column mark with the signature of the responsible person for storing documents (with indication of his surname, initials). With the change of an employee constitutes an act of transfer of contracts, log in their account.

If you are uncomfortable manually maintain records of contracts, order the development of a software product or buy a ready-made program. Let's spend some money, but in electronic form this journal has some advantages. For example, if you hold the contract you can specify the path to the document on the computer.