How to make an electronic copy of the document

It is no secret that a document can be both electronic and paper version. Of course, an electronic document is much easier, but in order to convert one to another, require special equipment.

Electronic copy of the document

Today there are many ways to create a copy of a paper document, translate from paper format to electronic, etc for making copies of paper documents required only copier, to translate a paper document to its electronic format will require not only special equipment, but also software.

How to create an electronic version of the document?

To create an electronic copy of the document, the user will need a scanner or MFP (multifunction device). Of course, if the needs of MFP not, and buying it is not easier to do it with a scanner. First, it is much cheaper, and secondly, it will perform exactly the function that a user wants, namely to scan a document and translating it into electronic format.

To run the scanner will need a special software driver. Usually it is bundled with the device, but if not, you can always find on the Internet. You can use the software ABBY Finereader, which is made by directly scanning and text recognition.

The entire procedure of converting paper document to electronic format can be reduced to two processes (scanning and OCR). For CSOs to make an electronic copy of the document, you must: go to the start menu and the all programs list to find either the driver from the scanner or MFP, or software ABBY Finereader and run it. After starting the program and scanner you can open the cover and put it on a paper document text down. The document should be placed on the surface of the scanner as straight as possible against the edges of the working surface of the device. Next, you as tightly as possible to squeeze the cover to prevent the light from falling on the work surface. Otherwise, the electronic document will turn out overexposed, that is part of the text that was in the light will not be visible.

Next, in the settings you should choose optimal scan parameters, such as color, output size, output resolution, etc. When you're ready, you can press the button "Scan". When the procedure is complete, click on "Recognition", which will be converted into electronic format, for example .doc, and the document can be opened in a text editor to make changes.