How to log duty hours

Accounting of hours actually worked by employees time, the employer's obligation, enshrined in article 91 of the Labour code of the Russian Federation. This journal is a document on the basis of which the control of how the enterprise is respected discipline and how it is used working hours. The entries in this journal allow the employer to apply measures of administrative influence to the negligent employees, they can serve as the basis for the Declaration of comments and reprimands.

Which requires time tracking

Working time, its duration subject to mandatory lunch breaks, is defined by the employment or collective agreement. This is the time period during which the employee must perform the duties for which he actually receives salary. The labor law sets working hours 40 hours per week, and the internal regulations of each enterprise established work schedule, taking into account its beginning and end, as well as the beginning and the end of the lunch break.

The observance of internal labor regulations – the duty of the employee, but there are times when he is forced to absent himself during the working day. His office was not counted as an absence, he must inform his immediate superior and make the appropriate entry in the register working time. Thus, this document takes into account actual hours worked and periods of downtime, absenteeism, etc.

In accordance with article 81 of the labour code, truancy is considered the employee's absence on a workplace more than 4 hours without a valid reason.

Who and how keeps a log of operating time

Duty logging time tracking can be imputed to the same employee who maintains a report card, or charged to someone else, but in any case, this should be reflected in his / her official or job descriptions. This responsibility may be assigned by the order management. Ie, one worker who will be responsible for maintaining the logbook should bear for it administrative responsibility.

Accounting journals made printed, can be purchased at office supply stores or ordered online. As a rule, there should be following fields are mandatory:
- serial number of entry;
- date;
- surname, name and patronymic of the employee;
- when you arrive for work;
- time of departure from work;
- note in which is written the reason in case of absence;
- graph signing.

For violation of labor regulations the employer has the right to rebuke or reprimand, and to impose a penalty, the validity of which is defined in one year.

Journal entries are made daily. Since the logbook is a document, each page must be numbered and tied together. Lacing should be sealed by the seal and signature of the person responsible for logging.