Will notify the recipient of the letter that reviewed his request. This technique is appropriate if the addressee is waiting for a response, and his question easier to solve in person. Use that opportunity, call the person and tell them that you sent a letter with explanations. In this way you will be sure that the message will be read carefully.
Express understanding of the challenges that lie ahead. In a few sentences describe what share the opinion about the relevance and timeliness of the issues raised.
List the advantages of the presence of the addressee at the upcoming meeting. Find at least five reasons why the person will want to allocate time to the event. These causes should be formulated from the point of view of the other side. For example, there will come a specialist who specifically will advise on all issues, but another opportunity to meet him in the near future will not. Arrange the causes in descending order of importance.
Tell us more about the arguments in favor of the proposal. Can now specify the reasons for that are not as important for the recipient, but will affect his behavior. For example, the meeting invited the Director of the division, who will certainly notice if someone is missing. Not to spoil the reputation is better not to skip the event.
Specify a simple and easily accessible way of feedback. The recipient may have questions, suggestions or clarifications. Give him the opportunity to instantly connect with a responsible person, not a search for contact information.
A common mistake is to ask the person as soon as possible to contact after receiving the letter and inform him of your decision. Instead, set a specific time to which the recipient should call. If it does not, it will be the occasion to remind him about the meeting.
Advice 2: How to write a letter to the partner
Business correspondence is an integral part of the workflow. Compose messages so that in the case of disclosure did not have to blush for a free syllable and error. Letter to business partners must include a greeting to be written on the substance and end with a detailed signature.
If you do not know when the recipient read the letter, write the greeting "Hello" or "Good day".
Choose a standard font and black letters. Colorful words are not easy to read, distracting and do not allow to grasp the essence of the text. If you want to select some kind of phrase, write: "I Draw Your attention that..."
Please contact the person named, and to higher positions by name and patronymic. Before you call write "Dear ..." Business correspondence can get on the table to the Director, so it's best to avoid the diminutive and colloquial expressions.
Turning to partner, write the words "You", "You", "Your" are capitalized. If the letter is addressed to multiple people, use lowercase.
The following text needs to be written well, in simple sentences, without the use of words, which may not be known to the partner. If the text contains technical terms or foreign expressions, be sure to give them a transcript.
Start the letter with a statement of the problem, and then ask the questions.
Try to stay within 1/3 of a sheet of A4 12 font. Bulk messages are considered difficult, they are not read to the end or skip entire sentences. If you need to report a lot, break up the information into multiple emails or attach a file with a detailed description. If the information is important for the recipient, it will definitely open the attachment.
At the end of a business letter, write "sincerely, name". If the correspondence is via e-mail, make a signature that will accompany all messages. Enter the following information:- surname, name, if necessary - surname;- title;- organisation name;- address;- telephone - work / mobile;- for more information, slogan, wishes, etc., if stipulated in the corporate style.