You will need
- - the contract;
Ensure that in accordance with the terms of the contract permitted such a method of prolongation as an exchange of letters between the parties. Carefully read the provisions of the Treaty, concerning the rules of execution of such letter, the deadline within which it may be directed, and the method of its direction.
If the contract has established strict requirements to the letter about extension of the contract, strictly adhere to them. Otherwise, consider the following guidelines.
Make the text of the letter in any form. Write the name, date and contract number, which you want to extend. A link to the item, establishing the date of the termination of the contract and Express the desire to extend the validity of the document. Don't forget to specify at what time or until what date the contract is extended.
Sign the letter at the head of the organization or individual entrepreneur. It is important that these were the same persons who are party to the contract, subject to renewal. Stamp.
Place the letter in accordance with the standard rules of business correspondence. Give it a number and date, register in the log of outgoing correspondence.
Send a letter with that method of communication, which is provided by the contract. This may be the dispatch, as a rule, with notification and list of enclosures; Fax; message with an electronic signature, sent by Internet; courier service. If reservations about how there is no direction, it is preferable to hand in the letter against receipt to the representative of the organization-the company or individual entrepreneur or to send it by mail.
The Treaty was considered to be prolonged, the second party must deliver a response to the letter of the counterparty. This document is made in any form, but its content should be clear, whether I agree or not addressor to extend the contract.