You will need
- - the contract;
Ensure that in accordance with the terms of the contract permitted such a method of prolongation as an exchange of letters between the parties. Carefully read the provisions of the Treaty, concerning the rules of execution of such letter, the deadline within which it may be directed, and the method of its direction.
If the contract has established strict requirements to the letter about extension of the contract, strictly adhere to them. Otherwise, consider the following guidelines.
Make the text of the letter in any form. Write the name, date and contract number, which you want to extend. A link to the item, establishing the date of the termination of the contract and Express the desire to extend the validity of the document. Don't forget to specify at what time or until what date the contract is extended.
Sign the letter at the head of the organization or individual entrepreneur. It is important that these were the same persons who are party to the contract, subject to renewal. Stamp.
Place the letter in accordance with the standard rules of business correspondence. Give it a number and date, register in the log of outgoing correspondence.
Send a letter with that method of communication, which is provided by the contract. This may be the dispatch, as a rule, with notification and list of enclosures; Fax; message with an electronic signature, sent by Internet; courier service. If reservations about how there is no direction, it is preferable to hand in the letter against receipt to the representative of the organization-the company or individual entrepreneur or to send it by mail.
The Treaty was considered to be prolonged, the second party must deliver a response to the letter of the counterparty. This document is made in any form, but its content should be clear, whether I agree or not addressor to extend the contract.
Advice 2: How to apply for a prolongation of the agreement
Some companies use contract, and cooperation with certain counterparties may be lengthy. Every time after the expiration of the term of this agreement not to make a new one, it is advisable to use a extension of the Treaty, that is, its extension.
To a contract with the contractor was automatically extended after the expiry of the validity of the document, you will need at closing in the item "Other conditions" to prescribe that the contract is automatically extended for a specified period. When you do this, be sure to write that this condition is valid in the case when the desire of the completion of cooperation is not received either one of the parties.
Also be sure to include the period of extension of this agreement, but not make it too long, the best option is. Also note that either party may terminate the agreement at any time upon application.
There is another way to extend the contract is the drafting of the additional agreement on prolongation. It should be up to the expiry of the validity of the document. Make an agreement in any form, but be sure to specify the extension period, the details of both parties and, if necessary, make amendments to other conditions.
This agreement as well as the contract signed by both parties, and put a blue stamp of the organizations. The document is drawn up in two copies, one of which is transferred to the supplier (contractor), and the second – to the buyer (customer).
Additional agreement about prolongation it is necessary to stitch to this agreement. Remember that it has the same legal force as the Treaty itself, but those conditions that have changed, lose their force in this agreement.
The action of the additional agreement on the extension starts from the moment when is the deadline of this contract. This should be considered in the case when the agreement also includes other terms, as they are also take effect after the validity of the document.
The extension of the agreement could be signed once, that is, at one and the same legal document receive only one extension.
Advice 3: How to make a letter with a list
One of the most popular services provided by the Mail of the Russian Federation, allows for the shipment of important documents (passport, certificate of marriage registration, driving license, etc.) and securities (shares, bonds, lottery tickets, etc.). To design the letter with a list you will need to collect the necessary information about that shipment, as you may be part of the preparations to be carried out in advance.
You will need
- - Blank inventory form 107;
- - a sheet of paper for writing;
- - handle.
To start purchase a special form of Mail of the Russian Federation (form 107). It can be found on special websites that provide the forms of the established form, and also download from the official website of the Russian post and print. You can take this form directly to the post office operator. You will need two copies of the inventory. The first of them will be enclosed in the envelope together with a covering letter and a second, sealed, will be kept from you.
Complete inventory, listing all values that will be enclosed to send to the recipient. In addition, you will need a separate column to indicate the value of each position. If you lose you will be able to receive compensation. But remember that of that amount will depend on the cost of shipping.
Write a cover letter in which you can list all attachments with an indication of their value. Describe here the purpose of sending values. Sign the letter and date of its publication. In addition, you can write a request for confirmation of receipt and contact details to communicate with you.
Now sign the envelope. Traditionally provide beneficiary valuable letters and own. For individuals this is your name and home address, for organizations - name and actual address location. The envelope also write the total cost of the shipment figures , etca list in parentheses. Do not seal the envelope.
You have prepared an envelope with an attached letter filled with a list of values and pass to the postal operator for processing. It will check the attachments, comparing them with the inventory, sign the inventory, certify, and seal. Get your copy of the inventory and receipt of payment services, where you can find the ID number of the post poisoning. On the site of Russian post you will be able to use it to monitor the transportation of your letters.