You will need
  • stationery, telephone numbers of recipients, log outgoing correspondence, telephone communication
Instruction
1
Prepare the text of the telephone message. Present the message briefly, the recommended volume of text – no more than 50 words. If the message contains a reference to the event, to be held in the future: meeting, meeting, the drafting of the act, etc., then make sure you have a specific place and time of the event.
The text shall be written so as to exclude the possibility of double interpretation.
2
Fill in the telephone message on paper to the design rules Director's letter. Thus, the document text should be assigned to the account: a unique number and date. The telegram is signed by the person on whose behalf it was submitted.
3
Define the receiver of the telephone message. If several recipients in addition to message text, make a list of recipients. This list is made on a separate sheet, it lists the names of organizations that should be transmitted the telephone message and the corresponding phone numbers.
4
Register a telephone message log of outgoing correspondence. If the telephone is a rare phenomenon in your document, to check General journal. In that case, if you regularly resort to this method of information transfer, get phone messages to a separate log, so it will be easier to navigate.
5
To call the recipient and ask them to take a telephone message. Find out and fix the position, surname, name, patronymic of the person receiving the telephone message.
6
Tell the other party:
- title, surname, name, patronymic of the person on whose behalf the message is sent;
- his position, surname, name, patronymic and phone number.
Dictate the text of the telephone message. After you've submitted the text, ask the subscriber to re-read the message to validate her account.
7
Find out the caller for an incoming registration number of the telephone message, write it down.